Data Integration Specialist

SPECIALIST

;

DATA INTEGRATION DEPARTMENT

CHILD

DEVELOPMENT OBJECTIVE

The Data Integration Specialist is a time-limited, project-focused position responsible for improving how the Child Development Department collects, connects, stores, and reports information across systems. This role assesses current data sources (e.g., ChildPlus and shared drives), designs and implements standardized digital workflows and forms, consolidates and cleans data for accuracy and accessibility, and supports staff with training and documentation. The Specialist helps strengthen data governance, privacy, and compliance while enabling timely, reliable reporting for program operations and decision-making.

QUALIFICATIONS

REGULATORY

REQUIREMENTS

- Compliant with the Federal Head Start Act (42 U.S.C. 9801) and Head Start Program Performance Standards (HSPPS), State of Alaska and 477 Childcare regulations, and Alaska Barrier Crimes regulations.

EDUCATION & EXPERIENCE

-

Required:

Associate degree in information systems, business, data management, or related field and two (2) years of experience supporting data systems, digital records, reporting, or process improvement (or equivalent combination).

Preferred:

Bachelor's degree and 3-5 years of experience leading data cleanup/standardization, electronic forms/workflows, and shared-drive/cloud storage improvements (Microsoft 365/SharePoint/OneDrive and/or Google Workspace); experience in Head Start/Child Care/early learning or related human services. BBNA may consider an equivalent combination of education, experience, and cultural knowledge and may waive non-essential requirements based on organizational needs.

SKILLS & ABILITIES

- Strong attention to detail; sound judgment with confidential information; organized and able to manage multiple priorities. Ability to map workflows, recommend practical improvements, and implement standards (naming conventions, permissions, version control). Clear written and verbal communication; ability to train staff and create user-friendly documentation. Familiarity with the Bristol Bay region.

TECHNICAL PROFICIENCY

- Proficient with Microsoft 365 (Outlook, Teams, OneDrive/SharePoint) and intermediate Excel (filters, pivots, data validation). Experience working with program databases/systems (e.g., ChildPlus or similar) and data imports/exports (CSV).

OTHER REQUIREMENTS

- Ability to work at a computer for extended periods; ability to travel in and out of region as needed for program support and trainings.

JOB RESULTS

Achieves program functions by Analyze and document current program data sources and workflows; identify integration opportunities and priorities. Apply data quality practices (validation, reconciliations, issue tracking) to improve accuracy, completeness, and usability. Coordinate and communicate effectively with staff and stakeholders; document decisions and support change adoption. Assess and improve program data storage (OneDrive/SharePoint, Google Drive, shared drives) and implement an electronic child-file storage approach. Assist IT with moving Child Development Department common file contents to OneDrive/SharePoint, including cleanup and permissions support. Consolidate, clean, and standardize data in a centralized, secure, user-friendly structure to support consistent access and reporting. Create and maintain a system for the annual Self-Assessment using ChildPlus and other program data sources. Design and implement digital forms and workflows to replace paper-based processes, including parent-facing iPad forms in classrooms: Family Needs Assessment (2x/year) Enrollment paperwork Parent questionnaire Keep Management Informed by Providing monthly project reports. Attend weekly or scheduled meetings / training as required Meet requirements for travel in and out of region by Scheduling well planned trips if necessary to provide services, participate in training, and workshops. Monitors and improves program and service quality by Create Teams spaces with online training modules for staff, parents, and Policy Council members. Establish and maintain data governance and compliance practices (naming conventions, permissions, version control, privacy/security). Provide staff training and support; develop and maintain comprehensive documentation, user guides, and best practice protocols, including procedures for entering attendance and meal count data directly into ChildPlus via iPad, while delivering ongoing troubleshooting assistance. Assist the Family and Community Partnerships Manager (FCPM) with maintaining Professional Development Plans (PDPs) and related tracking. Monitor system performance and user adoption; recommend and implement improvements over time. Protect program integrity and client privacy by Agreeing to BBNA's policy on confidentiality, keeping confidential information gained through employment secure, during and after this employment. Contributes to overall team effort by Welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping other accomplish related job results as and where needed.

REPORTS TO

:

DIRECTOR

;

CHILD DEVELOPMENT DUTY STATION

:

DILLINGHAM WAGE

: $27.42/hr ($53,469/yr) - $56.26/hr ($107,707/yr)]

GRADE RANGE

14

EMPLOYMENT TYPE :

PROJECT-BASED FLSA STATUS

NON-EXEMPT