Program Officer

Program Officer Community Foundation of Greater Huntsville Huntsville, AL Job Details Permanent | Full-time $49,920 - $53,550 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Parental leave Vision insurance Professional development assistance Flexible schedule Life insurance Retirement plan Qualifications Writing grant proposals Teamwork Non-profit experience Volunteer management Phone communication Outdoor work Customer service Relational databases Largest number of volunteers managed (1-10 volunteers) English Mid-level Donor relationship building Team development Social media platforms Driver's License Supervising experience Policy & process development Managing budgets in a finance role Project management Bachelor's degree Team management Driving Grant project management Grant budgeting Newsletters (communication methods) Productivity software 1 year Clean workspace maintenance Financial management Volunteer recruitment Communication skills Technical Proficiency Volunteer engagement program management Staff development Mobile devices Interpersonal communication Full Job Description

ORGANIZATION OVERVIEW

The Community Foundation of Greater Huntsville ("CFGH" or "Community Foundation") helps donors mobilize their generosity to improve the quality of life in our community. Our organization is guided by the EPIC core values of excellence, passion, innovation, and collaboration.

GENERAL JOB DESCRIPTION

The Program Officer is responsible for managing the programs, grant processes, scholarships, impact work, and nonprofit relationships of the CFGH under the general supervision of the Vice President of Donor Services.

DUTIES AND RESPONSIBILITIES

The Program Officer is responsible for the following areas:

GRANT COORDINATION

• Administer the discretionary and non-corporate grant programs of the CFGH
• Create grant applications, evaluations, and reports for the CFGH grant program
• Support the Director of Communications in promoting available grant opportunities on social media
• Recruit and manage volunteers for Grant Committees
• Prepare materials for and support Grant Committees, including meeting coordination, facilitation, and follow-up
• Participate in Grant Committees to facilitate efficient and equitable selection processes
• Communicate decisions of the Grant Committees with all applicants to a particular grant process
• Monitor implementation of grants that have been awarded and compile impact reports

SCHOLARSHIP COORDINATION

• Administer scholarship programs of the CFGH
• Create scholarship applications and evaluations for the CFGH scholarship program
• Support the Director of Communications in promoting available scholarship opportunities on social media
• Promote scholarship opportunities with local school districts, individual schools, relevant nonprofits, and universities
• Maintain relationships with educational partners, donors, and scholarship recipients
• Recruit and manage volunteers for Scholarship Committees
• Prepare materials for and support Scholarship Committees, including meeting coordination, facilitation, and follow-up
• Participate in Scholarship Committees to facilitate efficient and equitable selection processes
• Communicate decisions of the Scholarship Committees with all applicants
• Monitor scholarship fund activity to ensure alignment with donor intent and program guidelines, including obtaining and processing information for renewable scholarships

PROGRAM MANAGEMENT

• Manage the CFGH's impact work in the community
• Serve as the primary liaison with all nonprofits and grantees
• Coordinate the Community Impact Committee meetings for the CFGH
• Assist the Vice President of Donor Services in the development of policies and procedures to manage the CFGH's grantmaking and scholarship activities
• Collaborate with the Events and Program Officer to promote the impact of CFGH's programs, especially through CFGH events
• Manage claims process for employee hardship funds
• Create quarterly Nonprofit Newsletter

STAFF MANAGEMENT

• Supervise Program staff, including the Philanthropy Intern, to include coaching, evaluating, and providing professional development opportunities

EDUCATION AND REQUIRED SKILLS

• Bachelor's degree required
• One to three years' experience in nonprofit or grant program administration required
• Strong organizational and project management skills, including the ability to effectively manage several projects simultaneously and the ability to see a task to completion
• Demonstrated passion for service, philanthropy, and community
• Strong commitment to excellence and customer service
• Demonstrated ability to successfully partner with external organizations and individuals
• Strong interpersonal and written and oral communication skills, over the telephone, or in virtual meetings using an electronic device's camera and audio systems
• Ability to thrive in dynamic, fast-paced settings
• Sound judgment
• Flexible and adaptable to changing needs in a fast-paced environment
• Proven ability to develop and manage grant budgets
• Availability to work outside of traditional business hours, as needed
• Availability to travel locally and, occasionally, regionally and nationally
• Proficient in the use of technology including Microsoft Office Suite and relational databases, as well as ability to learn new technology systems. Experience with Foundant suite of software preferred.
• Strong commitment to professional development and skills improvement
• Ability to work collaboratively with the CFGH team members
• Ability to maintain confidentiality of the CFGH's financial, operational, and donor records
• Willingness to contribute to the success of the CFGH by performing other duties as assigned
• Ability to maintain a clean and professional work environment
• Demonstrate a positive attitude and professional manner in appearance and actions while completing job requirements

PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS/MENTAL FUNCTIONS

ADA Requirements:

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.

Physical Demands:

• Frequently must be able to travel to attend promotional events such as check presentations
• Occasionally must be able to remain in a stationary position for prolonged periods
• Frequently must be able to move about the office (accessing files/storage, office equipment, computers, and other office productivity devices, attending meetings, etc.)
• Frequently must be able to use office equipment (e.g., computers, mobile devices, calculators, copiers, scanners)
• Frequently must be able to read at close vision, including the ability to adjust focus
• Occasionally lift up to 30 pounds to carry office supplies and other items

Environmental Factors:

• Frequently must be able to perform work in an indoor office environment with controlled temperature
• Occasionally must be able to perform work at outdoor CFGH events without controlled temperature
• Frequently must be able to tolerate moderate noise level (i.

e. business office with computers, phone, and printers)

Mental Functions:

• Continuously must be able to give mental and visual attention
• Frequently must be able to communicate effectively, both orally and in writing, in the English language
• Frequently must be able to analyze and solve problems
• Frequently must be able to learn and apply new skills and information
• Frequently must be able to read and interpret data, information, and documents.

OTHER REQUIREMENTS

Applicant must successfully complete, as defined by the Community Foundation in its sole and absolute discretion, thorough federal and state background checks. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary. Background checks may include the following:

• : validates the candidate or employee's Social Security number, date of birth and former addresses.
• : confirms the applicant's eligibility and authorization to work in the United States of America.
• : confirms applicant's employment with the listed companies, including dates of employment, position held and additional information available pertaining to performance rating, reason for departure and eligibility for rehire. This verification may be run on the past two employers or the previous five years, whichever comes first.
• calls will be placed to individuals listed as references by the applicant.
• : confirms the applicant's claimed educational institution, including the years attended and the degree/diploma received.
• includes review of criminal convictions and probation.
• provides a report on an individual's driving history in the state requested. This search will be conducted because this position requires driving a personal vehicle on behalf of the CFGH; therefore, the applicant must successfully complete a motor vehicle history check and possess & maintain a current, valid unrestricted driver's license in their state of residence.
• confirms the applicant or employee's credit history.

This search will be conducted for this position because it involves management of CFGH funds and/or handling of cash or credit cards.

Pay:

$49,920.00 - $53,550.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Education:

Bachelor's (Required)

Experience:

Nonprofit or Grant Program Administration:

1 year (Required) Ability to

Commute:

Huntsville, AL 35801 (Required)

Work Location:

In person