Administrative Specialist III Salary $31,620.00 Annually Location Russellville, AR Job Type Staff Job Number 202600055 Division Curriculum and Instruction Opening Date 09/08/2026 Closing Date 9/22/2026 11:59 PM Central Description Benefits Questions Your application will be saved and used to apply for future job openings. Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Position Summary At Arkansas Tech University, we are committed to transforming lives through education and expanding opportunities for student success. The Administrative Specialist III provides administrative and operational support for the GEAR UP Program and contributes to the successful implementation of federally funded grant activities. This position serves as a key point of contact for the program while ensuring efficient office operations, accurate recordkeeping, compliance with grant requirements, and effective coordination of grant activities. The GEAR UP Program supports middle school and high school students as they prepare for postsecondary education through academic enrichment, college awareness, family engagement, and college readiness initiatives. Essential Duties and Responsibilities

• Maintain electronic and physical records for the GEAR UP Program in accordance with federal, grant, and university requirements.
• Serve as the primary administrative contact for program communications with students, families, schools, university personnel, and community partners.
• Coordinate meetings, workshops, training sessions, college visits, family engagement activities, and special events.
• Assist with data collection, record maintenance, and documentation needed for grant reporting and program evaluation.
• Prepare correspondence, reports, presentations, and other program materials.
• Track expenditures and assist with budget monitoring to support grant compliance.
• Coordinate invoices, purchase orders, reimbursements, and other financial transactions with the appropriate university offices.
• Maintain inventory of office supplies and initiate purchasing requests as needed.
• Assist GEAR UP staff with program logistics, scheduling, travel arrangements, and event preparation.
• Support grant compliance by ensuring accurate documentation and timely submission of required information.
• Utilize Microsoft Office and university systems to manage records, communications, and program operations.
• Serve as the primary administrative contact for program communications with students, families, schools, university personnel, and community partners.
• Perform other duties as assigned.

Minimum Qualifications & Preferred Qualifications Minimum Qualifications:

• High school diploma or equivalent.
• Two (2) years of administrative, clerical, office support, program support, or customer-service experience.

Preferred Qualifications:

• Associate degree or higher.
• Experience supporting educational, nonprofit, grant-funded, or public sector programs.
• Experience coordinating events, meetings, workshops, or community outreach activities.
• Experience assisting with budget tracking, purchasing, invoices, or financial recordkeeping.
• Experience maintaining databases, records management systems, or student information systems.
• Experience collecting, organizing, or reporting data for compliance, evaluation, or reporting purposes.
• Bilingual proficiency in English and Spanish.
• Experience working with K-12 students, families, schools, or higher education programs. Location, Environment, & Physical Demands Main Campus
• Russellville, Arkansas Arkansas Tech University is an Equal Opportunity Employer.

The university does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status in its programs and activities. All qualified applicants will receive consideration for employment without regard to these characteristics. Discover Exceptional Benefits at Arkansas Tech University! At ATU, we value our employees and are proud to offer a comprehensive benefits package designed to support your health, well-being, and professional growth. Here's a glimpse of what's included for full-time employees:

Robust Health Coverage:

Medical (PPO and HDHP), Dental, and Vision insurance plans through Blue Cross Blue Shield.

Outstanding Retirement Plans:

ATU provides a substantial employer contribution to your retirement. All employees are eligible for TIAA, and those already vested in ATRS or APERS may continue in those systems. Optional deferred compensation plan options available.

Tuition Benefits:

Tuition waiver and assistance programs for employees and eligible family members.

Financial Flexibility:

Flexible spending accounts to help you save on healthcare and dependent care costs.

Peace of Mind:

Life insurance, air ambulance, short-term and long-term disability, and other insurance coverage.

Wellness Support:

Membership in our Employee Assistance Program (EAP) and incentives for healthy lifestyle choices.

Work-Life Balance:

Generous holiday schedules, plus vacation and sick leave for staff. 01 Do you have a High school diploma or equivalent? Yes No 02 Do you have two (2) years of administrative, clerical, office support, program support, or customer-service experience? Yes No Required Question Employer Arkansas Tech University (AR) Address 105 W O Street Russellville, Arkansas, 72801 Phone (479) 968-0396 Website https://www.atu.edu