Program Coordinator

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Department:

Mississippi Mineral Resources Institute Job Summary:

The MMRI Program Coordinator plans and coordinates day-to-day fiscal, administrative, and operational activities of the Institute. Duties typically include assisting with grant planning and administration, fiscal, budgetary, internal and external operational/administrative liaison, program marketing, and reporting.

Job Description:

Provides specialized support in the development, implementation, and marketing of program function. Serves as a central point of contact between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters; assists with seminars, meetings, special projects, and/or general problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Maintains program/project records, researches information and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

Job Responsibilities:

Primary Job Duties and Responsibilities:

Financial Management:

Develop, monitor, and manage the institute's annual budget, including state appropriations, grants, contracts, and other funding sources. Prepare and submit monthly and quarterly financial reports to the Director, ensuring accuracy and transparency. Oversee accounts payable/receivable, payroll, and procurement, ensuring timely and accurate transactions.

Grant and Contract Administration:

Manage financial aspects of research grants and contracts, including budgeting, expenditure tracking, and compliance with funding agency requirements (e.g., NSF, NOAA, USGS). Assist researchers with budget preparation for grant proposals and ensure accurate financial reporting to funding agencies. Monitor grant expenditures to prevent overruns and ensure alignment with project objectives.

Office Operations:

Manage facilities, IT resources, and office logistics to maintain a productive work environment.

Human Resources Support:

Supervise office support staff, ensuring effective delivery of operational support for research activities.

Compliance and Policy Management:

Ensure institute operations comply with university policies, state laws, and federal regulations, including financial, legal, and export control requirements. Collaboration and Reporting Build and maintain collaborative relationships with administrative staff in the School of Engineering, the University Office of Research and Economic Development, and other research centers. Prepare regular reports on financial and operational activities for the Director and the Dean of the

School Preferred Qualifications:

Bachelor's degree in business administration, accounting, finance, or a related field. 3+ years of experience in financial or grant management in a research institution or equivalent private-sector role. Knowledge, Skills, and Abilities (KSA): Strong understanding of financial and management systems, with expertise in budgeting and reporting in a scientific or relevant business environment Strong organizational and communication skills. Details oriented and accuracy in financial tracking, budgeting, and reporting Expertise in the use of Excel or equivalent software. Ability to work under pressure, meet deadlines, and handle sensitive information with tact and discretion. Familiarity with standard office administrative practices and ability to learn institute-specific procedures.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience | 3 Years |

Required Compensation:

$51,604.80 - $77,396.80

Interview Requirement:

Interview Requirements:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Build your legacy - a legacy of people, place & purpose Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home.

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