Job ID:

1165240_RR00122319

Facility:

NYU Langone Hospital-Long Island Position Type:

Full-Time/Regular Shift:

Day Schedule:

Dayshift / Monday -

Friday Department:

Administrative/Office Support, NYU Langone Hospital-Long Island, Pulmonary, Div (W6437), NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Learn more about NYU Langone Hospital—Long Island, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Coordinator, Academic Pulmonary Division. In this role, the successful candidate under direction coordinates the Fellowship Program and rotations of fellows, medical residents and students. Interacts with

Division Chief, Program Director and Academic Affair Job Responsibilities:

Performs other duties as assigned Responsible for the coordination of all aspects of the Fellowship Program (Fellowship Manual, housing, utilities, visas, travel/conference expenses, etc.). Processes applications and maintains accurate and current files on each applicant, current fellows and alumni. Coordinates off-site rotations for fellows, residents and medical students as necessary. Oversees and facilitates the interview and selection process for candidates to the fellowship program and elective rotations. Responds to inquiries via the internet, fax, ERAS and telephone. Works with managers/physicians to schedule meetings, lectures and conferences. Coordinates outside lectures for attending physicians and fellow. Responsible for booking conference rooms for educational meetings , CME Lectures, Medical Grand Rounds (Advances in Medicine) and Core Lectures including obtaining/coordinating funding and educational grants, honorariums and travel. Processes incoming and outgoing mail distributing to the appropriate recipient, orders stationary, business cards and forms for printing. Produces weekly PCAs for doctor s non-contracted pay, check requests, travel reimbursement, expenses, and grant account tracking information. Monitors attendance, vacations, etc. Submits purchase requisitions and follows-up as necessary. Interfaces with Academic Affairs. Provides administrative support to Fellows. Secures all necessary ACGME documentation. Coordinates evaluations, and annual recruitment. Oversees elective rotations, the integration of the fellow program into the workings of the division. Updates and maintains all information on fellows, including procedure logs, schedules, and evaluations in

NEW INNOVATIONS

program. Prepares and executes various reports and surveys mandated by accrediting agencies and WUH Academic Affairs Department. Keeps detailed files, evaluations, and reports on current and former fellows. Makes up various lecture and curriculum schedules for fellows. Prepares, updates and distributes schedules, handouts and assignments for fellows, residents and medical students on rotation. Responsible for credentialing process of new physicians to staff and reappointments to staff, ensures paperwork is correct and complete. Works with division and voluntary attending physicians.

Minimum Qualifications:

To qualify, you must have a Bachelor's Degree. 3- 5 years In a healthcare setting. Strong communication (both oral and written), interpersonal, organizational, Multitasking, and customer service skills. Intermediate computer skills including MS Office (Outlook, Word, Excel).

Preferred Qualifications:

Knowledge of IDX. Knowledge of Medical Terminology. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Hospital—Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights:

Workplace discrimination is illegal. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process. In this role, the successful candidate under direction coordinates the Fellowship Program and rotations of fellows, medical residents and students. Interacts with

Division Chief, Program Director and Academic Affair Job Responsibilities:

Performs other duties as assigned Responsible for the coordination of all aspects of the Fellowship Program (Fellowship Manual, housing, utilities, visas, travel/conference expenses, etc.). Processes applications and maintains accurate and current files on each applicant, current fellows and alumni. Coordinates off-site rotations for fellows, residents and medical students as necessary. Oversees and facilitates the interview and selection process for candidates to the fellowship program and elective rotations. Responds to inquiries via the internet, fax, ERAS and telephone. Works with managers/physicians to schedule meetings, lectures and conferences. Coordinates outside lectures for attending physicians and fellow. Responsible for booking conference rooms for educational meetings , CME Lectures, Medical Grand Rounds (Advances in Medicine) and Core Lectures including obtaining/coordinating funding and educational grants, honorariums and travel. Processes incoming and outgoing mail distributing to the appropriate recipient, orders stationary, business cards and forms for printing. Produces weekly PCAs for doctor s non-contracted pay, check requests, travel reimbursement, expenses, and grant account tracking information. Monitors attendance, vacations, etc. Submits purchase requisitions and follows-up as necessary. Interfaces with Academic Affairs. Provides administrative support to Fellows. Secures all necessary ACGME documentation. Coordinates evaluations, and annual recruitment. Oversees elective rotations, the integration of the fellow program into the workings of the division. Updates and maintains all information on fellows, including procedure logs, schedules, and evaluations in

NEW INNOVATIONS

program. Prepares and executes various reports and surveys mandated by accrediting agencies and WUH Academic Affairs Department. Keeps detailed files, evaluations, and reports on current and former fellows. Makes up various lecture and curriculum schedules for fellows. Prepares, updates and distributes schedules, handouts and assignments for fellows, residents and medical students on rotation. Responsible for credentialing process of new physicians to staff and reappointments to staff, ensures paperwork is correct and complete. Works with division and voluntary attending physicians.

Minimum Qualifications:

To qualify, you must have a Bachelor's Degree. 3- 5 years In a healthcare setting. Strong communication (both oral and written), interpersonal, organizational, Multitasking, and customer service skills. Intermediate computer skills including MS Office (Outlook, Word, Excel).

Preferred Qualifications:

Knowledge of IDX. Knowledge of Medical Terminology. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Hospital—Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights:

Workplace discrimination is illegal. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process. About NYU Langone Health Be Where Everyone Is Dedicated to Exceptional Care NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone's inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients. Our Hiring Process Joining Our Team Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine. Step 1 Apply Online The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed. Step 2 Schedule Interviews If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews. Step 3 Receive Offer If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date. Step 4 Training & Orientation You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.