Program Coordinator (Hybrid)

at Northwestern University in Evanston, Illinois, United States Job Description Apply for Job Job ID53432 LocationEvanston, Illinois Add to Favorite Jobs Email this

Job Department:

Accounting Services Salary/Grade:

EXS/5 Target hiring range for this position will be between $51,346 to $63,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Office of the Controller is responsible for the accounting and financial reporting of Northwestern University, providing a wide range of financial services on behalf of and for the University community.

Northwestern operates with annual expenses exceeding $3.0 billion, total investments in excess of $14.0 billion (representing one of the largest endowments in the country), more than $1.0 billion in annual research awards, and total long-term taxable and tax-exempt debt outstanding of $2.4 billion. The University has more than 22,000 students enrolled in 12 colleges and schools on three campuses. Its fiscal year ends August 31. Reporting to the Director of Accounting, the Program Coordinator supports the University capital equipment inventory process within the Accounting Services department. In collaboration with University school and unit representatives, the Program Coordinator maintains the University capital equipment records and leads the equipment inventory in compliance with University policy, Uniform Guidance, and sponsored project regulations.

This position is responsible for:

Leading the biennial capital equipment inventory for all University schools and units Coordinating with department representatives to affix property tags to capital equipment Overseeing asset record updates in the NUFinancials system Providing inventory control reports as required Guiding department representatives on University policy and procedures for capital equipment inventory monitoring, including delivering equipment inventory presentations Resolving compliance issues related to the equipment inventory, and alerting supervisor to potential higher risk issues Support Accounting Services for Research and Sponsored Projects (ASRSP) with sponsored equipment-related requests Facilitating audit requests to physically observe capital equipment with departments and external auditors Maintaining and recommending improvements to the Capital Equipment website and equipment resources Supporting other initiatives as needed for the Accounting Manager, including identifying and implementing continuous improvements •

Note:

Not all aspects of the job are covered by this job description

Specific Responsibilities:

Administrative Support Provides specialized, complex and confidential support to the Provost and manages office operations. Receives and reviews incoming requests and prioritizes them according to significance and urgency. Effectively handles highly sensitive, and often highly confidential, information using tact, diplomacy, and exemplary judgment. Coordinates communications, independently creates correspondence, agendas, minutes, etc., and follows up on behalf of the Provost. Works collaboratively with other administrators and support staff throughout the University. Builds and maintains professional, efficient, and knowledgeable interactions with both internal and external constituencies. Maintains the physical official space and serves as the initial point of contact for guests creating a welcoming and hospitable environment. Calendar Management and Scheduling Applies a high degree of independent judgment and discretion when managing the Provost's complex calendar and deciding on priorities to ensure effective use of their time. Manages complex scheduling arrangements involving multiple parties, conference calls, international travel, etc. Ensures that the Provost is prepared with meeting materials and presentations, pertinent information and/or data, and travel itineraries. Coordinates a variety of meetings and events, which may include managing logistics, distributing meeting materials, taking meeting minutes, managing attendee lists, and coordinating room reservations and/or catering needs. Coordinates complex travel arrangements as necessary. Budget and Financial Administration Partners with Provost Office staff in budget development and financial administration for Provost operations. Prepares expense reports for the Provost. Ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; prepares, processes, reconciles & provides... For full info follow application link. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. To view full details and how to apply, please login or create a Job Seeker account