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The University of Michigan
Student Administration Assistant Senior (Hybrid)
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Job Description
Provides overall support to the Academic Field-Work Coordinator (AFWC), Academic Capstone Coordinator (ACC), and Program Director in the University of Michigan-Flint's Occupational Therapy academic program.
This position reports administratively to the department Office Manager, but will functionally report to the Coordinators and Program Director.
This is a full-time 40 hour per week (100% effort) position.
The hourly salary range is $18.17 to $22.69.Admissions Support - 60% effortReview applicant transcripts and supporting materials to determine admissions eligibility and maintain accurate records in OTCAS.Coordinate prospective-student interviews and communicate timely admissions updates to applicants and admitted students.
Respond professionally to inquiries from prospective students and families, providing high-quality customer service throughout the admissions process.
Complete annual OTCAS configuration, system updates, and ongoing database maintenance.
Support student recruitment, marketing, and outreach initiatives.
Collaborate with faculty and staff to ensure an efficient and seamless admissions process.
Capstone and Fieldwork Support - 40% effortProvide administrative support to the Academic Fieldwork Coordinator, Academic Capstone Coordinator, Program Director, and Clinical Education Team, including correspondence, meeting coordination, minutes, events, and staff backup.
Provide administrative support for fieldwork and capstone placements by tracking site availability, supporting student assignments, maintaining Exxat records, and communicating with students, faculty, and clinical partners.
Monitor student eligibility and compliance with clinical education and health requirements; maintain and distribute related handbooks, policies, and orientation materials.
Provide administrative support for clinical site visits; affiliation agreements; evaluation access and data collection; and other required documentation.
Serve as an informational resource regarding clinical education procedures and university policies.
Support accreditation, annual, and internal reporting, and maintain program communications across websites, newsletters, eNews, and promotional materials.
High School diploma or equivalentFour or more years of administrative support experienceExperience with programs such as Microsoft Office, Google Suite, ZoomThis position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
This position reports administratively to the department Office Manager, but will functionally report to the Coordinators and Program Director.
This is a full-time 40 hour per week (100% effort) position.
The hourly salary range is $18.17 to $22.69.Admissions Support - 60% effortReview applicant transcripts and supporting materials to determine admissions eligibility and maintain accurate records in OTCAS.Coordinate prospective-student interviews and communicate timely admissions updates to applicants and admitted students.
Respond professionally to inquiries from prospective students and families, providing high-quality customer service throughout the admissions process.
Complete annual OTCAS configuration, system updates, and ongoing database maintenance.
Support student recruitment, marketing, and outreach initiatives.
Collaborate with faculty and staff to ensure an efficient and seamless admissions process.
Capstone and Fieldwork Support - 40% effortProvide administrative support to the Academic Fieldwork Coordinator, Academic Capstone Coordinator, Program Director, and Clinical Education Team, including correspondence, meeting coordination, minutes, events, and staff backup.
Provide administrative support for fieldwork and capstone placements by tracking site availability, supporting student assignments, maintaining Exxat records, and communicating with students, faculty, and clinical partners.
Monitor student eligibility and compliance with clinical education and health requirements; maintain and distribute related handbooks, policies, and orientation materials.
Provide administrative support for clinical site visits; affiliation agreements; evaluation access and data collection; and other required documentation.
Serve as an informational resource regarding clinical education procedures and university policies.
Support accreditation, annual, and internal reporting, and maintain program communications across websites, newsletters, eNews, and promotional materials.
High School diploma or equivalentFour or more years of administrative support experienceExperience with programs such as Microsoft Office, Google Suite, ZoomThis position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Benefits
- Dental Insurance