A Program Coordinator coordinates ongoing program activity, or a group of related projects, for a company or organization, usually performing administrative or human resources tasks.
RCV College of Business and Entrepreneurship FLSA:
Exempt Scope of Job:
To assist in the operation of a program or multiple projects within the Dean's Office, exercising independent judgment and authority as required. Responsible for all phases of the program administration, including budget recommendations, personnel coordination, staff supervision, recommendations for future planning, and innovation.
Description of Duties:
Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives, including faculty hiring processes involving the collection, verification, and maintenance of hiring, credentialing, and employment documentation. Supervises and manages the day-to-day activities and personnel of the assigned program. Develops and supervises the implementation of multiple projects or programs. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program, including monitoring instructional staffing costs, adjunct compensation, overload expenditures, and related personnel budget activities. Assists others in writing and developing proposals for funding grants. Coordinates the various activities of the program, including faculty onboarding processes such as orientation, credential verification, compliance training, and integration into university systems and procedures. Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program, as well as assisting with forecasting instructional staffing needs and associated budget impacts. Represents department in official functions. Reviews program records and reports of activities and recommends modifications to methods or procedures as required, including review and reconciliation of faculty workload data and instructional assignment records. Drafts brochures, letters, agendas, and contracts, including employment-related documentation such as faculty offer letters, appointment letters, and contract-related materials in accordance with university procedures. May plan, develop, organize, and coordinate research and survey designs. Attends meetings, conferences, and seminars related to the program's mission and goals. Supervises and organizes seminars, conferences, and presentations. Provides appropriate reports as required for the project or program, including faculty workload reports, staffing summaries, instructional budget reports, and personnel tracking documentation. Provides ongoing staff development, on site demonstrations and field based experiences related to project or program. Conducts formal training or gives instruction regarding program policies and procedures. Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program, including faculty, academic departments, Human Resources, Academic Affairs, and Information Technology to support hiring, onboarding, staffing, workload management, and compliance processes. May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program. Performs other duties as assigned.
Supervision Received:
General direction from the assigned supervisor.
Supervision Given:
Supervises all assigned professional and support personnel.
Required Education:
Bachelor's degree from an accredited university
Preferred Education:
N/A Licenses/Certifications:
None.
Required Experience:
Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or One (1) year of the required experience with a Master's degree, or Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or Seven (7) years of the required experience with a High School Diploma or equivalent.
Preferred Experience:
N/A Equipment:
Use of standard office equipment.
Working Conditions:
Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.
Other:
Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.
Physical Capabilities:
N/A Employment Category:
Full-Time Minimum Salary:
Commensurate with
Experience Posted Salary:
Commensurate with
Experience Position Available Date:
06/03/2026
Grant Funded Position:
No If Yes, Provide Grant Expiration Date:
EEO Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. Special Instructions to
Applicants:
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender •Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information:
UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development . To apply, visit https://careers.utrgv.edu/postings/51529 jeid-9bb4ea98f9476d4ea6093b842c0a0da6
