A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
Troy - T01 Job Summary The Annual Giving & Special Projects Coordinator position supports the university's annual giving program through donor stewardship, gift pipeline coordination, and appeals strategy, while also planning and executing special events that strengthen fundraising and donor engagement. This position plays a key role in advancing the office's vision to enhance alumni engagement with the university, deans, and faculty, and serves as a consistent point of connection between alumni, academic leadership, and the broader campus community. Essential Duties and Responsibilities Coordinate the annual giving gift pipeline, tracking prospects and donors through each stage of the solicitation and stewardship cycle Support the development and execution of annual giving appeals strategy, including direct mail, email, crowdfunding, and digital campaigns Draft and coordinate donor communications, acknowledgment letters, and stewardship materials Monitor annual giving metrics and prepare regular progress reports for office leadership Partner with the advancement services team to ensure accurate gift processing, data integrity, and donor records Plan, coordinate, and execute special events related to fundraising and donor engagement, including donor recognition events, giving day campaigns, and alumni engagement events Manage event logistics, including venue coordination, vendor relationships, budgets, invitations, and day-of execution Collaborate with academic deans, faculty, and campus partners to plan events that connect alumni with the university's academic mission Evaluate event outcomes and donor engagement impact, recommending improvements for future initiatives Develop and maintain strong working relationships with deans, faculty, and academic departments to identify engagement and giving opportunities Serve as a liaison between the annual giving program and academic units to align fundraising priorities with institutional goals Support broader advancement office initiatives and special projects as assigned Minimum Qualifications Bachelor's degree in a related field Minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields Excellent written and verbal communication skills Strong organizational skills and an ability to prioritize Ability to interact with a wide variety of constituents Excellent computer skills Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? Driving may be necessary but is not a primary responsibility
Work Hours:
Monday-Friday 8am-5pm Some evenings and weekends required List any hazardous conditions or physical demands required by this position N/A Does this position have supervisory responsibility?:
No Open Until Filled:
Yes Solicit References Through the System?: No Applicant Special Instructions Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu .
