Project Coordinator SOPA, Inc. - 4.0 North Little Rock, AR Job Details Full-time $50,000 - $60,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications School experience Microsoft Excel Microsoft Outlook Driver's License Construction administrative experience Full Job Description Job Summary The role The Project Coordinator carries the day-to-day operational backbone of a job — submittals, procurement tracking, vendor follow-up, documentation, and internal coordination — so Project Managers can stay on site judgment, technical decisions, and customers. If you're the person who notices the thing nobody else caught and chases it until it's done, this is your role. It's also a launchpad. Coordinators here grow into Project Managers, and the path runs through real work: as you build the reps, you'll take qualifying small-scope jobs and run them start to finish under a Project Manager's guidance. Learning the job by doing the job, at a scale where you can find your footing. Reports to Senior Project Manager Location North Little Rock, Arkansas home office; occasional travel to job sites in AR, KS, MS, MO and OK Employment type Full-time Compensation $50,000 - $60,000 per year, depending on experience Benefits Health, dental, and vision insurance What you'll do Area What it looks like Submittals Prepare and organize submittal packages for bleachers, equipment, curtains, casework, and furniture; route them on schedule and track them through review, revisions, and approval. Shop drawings Request, receive, and log shop drawings from manufacturers; circulate them for review and track revisions through approved-for-fabrication. Material & procurement tracking Track lead times, delivery dates, and order status from suppliers (Hussey, Draper, and others) so crews aren't waiting on product. Process purchase orders and file order acknowledgments. Vendor & supplier follow-up Stay in regular contact with suppliers and installers on order status, product questions, and delivery logistics. Field check documentation Turn raw field notes into the vendor-ready document for the Project Manager's review. Job documentation during install Keep install progress documented — collect and organize the photos and notes coming in from the field so every job file tells the whole story. Punch list & closeout Track punch items to completion; assemble warranties, O&M manuals, as-builts, and closeout documentation; chase the missing pieces until the package is complete. Document management Own the job record across our systems — contracts, submittals, correspondence, and job files kept current, findable, and audit-ready. Anyone should be able to see where a job stands without asking. Internal coordination Sync deliverables between install crews, suppliers, and the Project Manager so nothing slips between the cracks. Meeting support Prep materials for the daily coordination huddle and the monthly project meeting; track open items to closure. Correspondence Draft routine job emails and letters for review before they go out. Small-job ownership (as you grow) Run qualifying small-scope jobs start to finish — submittals, scheduling, site coordination, and closeout — with a Project Manager supervising and owning decisions on scope, price, and customer commitments. What we're looking for 1-2+ years in a construction or installation administrative/coordination role Comfortable with detailed tracking — submittals, deliveries, punch items, files Strong follow-up and organizational habits; you close loops without being reminded Basic familiarity with construction submittal and closeout processes Solid with Microsoft 365 — Outlook, Excel, and SharePoint or similar document systems Valid driver's license; occasional as-needed travel to job sites, including the rare overnight Experience with K-12 school or athletic facility construction a plus What you can expect You'll own the follow-through — the tracking, the chasing, and the documentation that keep a job moving. Your Project Manager owns the calls on scope, price, and what we commit to a customer. That split is deliberate. It keeps your days focused on real coordination work rather than an open-ended catch-all, and it's the foundation you build on as you take on small jobs of your own.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person