Location:

Azusa (Main Campus)

Position ID:

S1706 Part-Time / Regular Share this job: Since 1899, Azusa Pacific University, a top Christian higher education institution in the nation, has helped students discover their higher calling to impact the world for Christ. Taught by world class faculty, APU offers an education that leads to lifelong transformation and eternal impact. APU offers 59 bachelor's degrees, 34 master's degrees, 35 certificates and credentials, and 7 doctoral programs to more than 7,000 students at the university's main campus in Azusa, several regional locations across Southern California, and online. Learn more at apu.edu. APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another. Part-time Grants Coordinator will provide comprehensive administrative and logistical support for the implementation of the grant-funded Certified Wellness Coach (CWC) curriculum option within the Bachelor of Social Work (BSW) program and the grant funded Title IVe Public Child Welfare stipend program within the Master of Social Work (MSW) program. The ideal candidate will manage day-to-day project operations, budget tracking, marketing and recruitment, maintain meticulous documentation, and assist with student engagement and event coordination. The Grants Coordinator will work with project directors to ensure the continuous quality plan is implemented specifically for each project goal/objective. The ideal candidate is resourceful, organized, detail-oriented, and sensitive to confidential information. This position reports to the Project Directors/Principal Investigators. This is a grant-funded position and is contingent upon continued grant funding. This is a 20 hour position.

Required Education:

Bachelor's Degree in Social Sciences or related field. Master's Degree in Social Sciences or a closely related field preferred.

Required Experience:

One to two years of experience in a related social service field. Budgeting and administrative experience. Grant experience preferred.

Primary Duties/Essential Functions:

Program Administration, Budget & Operations Provide comprehensive administrative support for the day-to-day implementation and operational workflow of the grant projects. Maintain organized filing systems for all project documentation, ensuring data security, confidentiality, and easy retrieval for audits or reviews. Assist with budget monitoring, tracking expenditures, and compiling financial documentation to ensure alignment with grant allocations. Coordinate program meetings by drafting structured agendas, taking detailed minutes, and tracking action items for the project team. Assist in the development and formatting of CWC and Title-IVe program materials, and educational resources. Manage website updates to ensure the BSW-CWC and Title-IVe program information pages feature accurate, engaging, and current information for prospective students and stakeholders. Marketing, Recruitment, Admissions, & Event Coordination Support outreach, recruitment and admissions processes, serving as a point of contact for student inquiries and processing application materials. Development and implementation of strategic marketing efforts including in-person and online. Lead the logistical coordination of key project events, including recruitment informational sessions, specialized training workshops, and the official program launch event. Data Tracking & Grant Reporting Track and monitor student outcomes and milestones to evaluate program efficacy and maintain compliance with grant benchmarks. Contribute to report preparation, synthesizing data, student metrics, and project updates for progress reports required by grant funders. Coordinate the evaluation activities for grant-funded projects. Establishing, supporting, and managing project-related data aspects (e.g., downloading data from project websites, cleaning data, entering data into reporting websites on time, preparing data updates for monthly project meetings). Develop electronic survey tools and write brief reports to summarize the data (including semi-annual and annual progress reports). Regular, punctual attendance is required by the supervisor based on department needs. Perform other duties related to the position as required by the supervisor.

Skills:

Ability to communicate clearly and effectively, verbally and in writing, with project team, consultants, and other project stakeholders. Ability to establish and maintain cooperative working relationships with the project team, site staff and liaisons, and other project stakeholders. Organizational skills for assisting with project material (meeting agendas, minutes). Skill in conducting literature reviews and writing up reports. Social media experience and content creation. Skill in data entry and analysis, including developing tables and figures. Skill in Microsoft Word, Excel, PowerPoint, and Google Apps for presentations, reports, and conferences. Willingness to work occasional evening hours. Ability to manage details and follow through.

Mental Demands:

In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students. Ability to integrate Christian values in all aspects. Ability to engage in critical thinking and exercise independent judgment. Ability to maintain confidentiality and manage confidential information. Ability to collaborate with other faculty and staff and maintain collegial relations. Self-starter, ability to communicate effectively in written and oral form.

Physical Demands:

Requires repetitive motion and sitting at a computer keyboard. Hearing and speaking on the telephone. Meetings may require walking and driving to various University locations. Ability to pull, push, bend, grasp, reach, and lift 20 lbs.

Visual Demands:

Computer monitor and reading.

Environment:

Pleasant office setting, comfortable temperature.

Technologies:

Proficient in Google Apps (e.g., Google Drive), Microsoft Office, Word, Excel, PowerPoint, Canva, Adobe, and Qualtrics, SPSS, JMP.

Compensation:

Grade 8: $21.44 to $24.66 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity.

In addition to compensation, APU offers a competitive benefits package. Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe,' our 'mission statement,' and our 'statement of faith.' You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/. Azusa Pacific University will conduct a background check on all final candidates. Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.