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Robert Half
Project Administrative Coordinator
Entry-Level JobVerifiedNo experience needed
Review key factors to help you decide if the role fits your goals.
Entry-Level Job
Verified
No experience needed
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55
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Job Description
A San Diego-based organization supporting complex defense and aerospace projects is looking for a highly organized Project Administrative Coordinator.
This position is perfect for someone who likes having a lot of moving pieces to manage. You'll provide administrative support to project managers and operations teams while helping keep documentation, schedules, meetings, and project information organized.
ResponsibilitiesMaintain project files, records, and documentationCoordinate meetings and project-related calendarsPrepare agendas, meeting notes, and follow-up itemsTrack project deadlines and outstanding action itemsUpdate spreadsheets and project tracking reportsAssist with purchase orders, invoices, and vendor documentationCoordinate internal and external correspondencePrepare presentations, reports, and status updatesAssist project managers with administrative tasksMaintain controlled documentation and version historyCoordinate visitors, meetings, and site access as neededAssist with project onboarding and personnel documentationFollow up with internal teams to obtain missing informationHelp identify administrative bottlenecks and improve processes
This position is perfect for someone who likes having a lot of moving pieces to manage. You'll provide administrative support to project managers and operations teams while helping keep documentation, schedules, meetings, and project information organized.
ResponsibilitiesMaintain project files, records, and documentationCoordinate meetings and project-related calendarsPrepare agendas, meeting notes, and follow-up itemsTrack project deadlines and outstanding action itemsUpdate spreadsheets and project tracking reportsAssist with purchase orders, invoices, and vendor documentationCoordinate internal and external correspondencePrepare presentations, reports, and status updatesAssist project managers with administrative tasksMaintain controlled documentation and version historyCoordinate visitors, meetings, and site access as neededAssist with project onboarding and personnel documentationFollow up with internal teams to obtain missing informationHelp identify administrative bottlenecks and improve processes