PROJECT COORDINATOR

Koury Engineering & Testing, Inc. |

Chino, California Job Type:

Full-Time | In-Office | Monday-Friday About Koury Engineering & Testing Koury Engineering & Testing, Inc. is a well-established, woman-owned engineering consulting firm serving Southern California since 1992. We specialize in geotechnical engineering, construction materials testing, and special inspections for public and private construction projects, including educational facilities, healthcare, commercial developments, and infrastructure. We are seeking a highly organized, detail-oriented, and dependable Project Coordinator to join our team at our Chino headquarters. Position Overview The Project Coordinator will serve as a key administrative liaison between our Business Development and Project Management departments, ensuring the accurate and efficient transition of projects from proposal and contract award through project setup and ongoing administration. This position is responsible for maintaining organized project records, processing contracts, updating project information, coordinating internal documentation, and supporting proposal preparation. The ideal candidate is a proactive, organized professional who enjoys working with details, managing multiple priorities, and keeping processes running smoothly. This is an excellent opportunity for someone who takes pride in accuracy, efficiency, and follow-through. Key Responsibilities Project Setup & Coordination Coordinate the administrative transition of awarded projects from Business Development to Project Management. Establish new projects within company systems, ensuring all required information and documentation are accurately entered. Maintain and update project information, including client contacts, project details, contract values, schedules, and other pertinent data. Coordinate with Business Development, Project Managers, and Accounting to ensure project information is complete and consistent. Track outstanding project setup requirements and follow up with appropriate personnel to obtain missing information. Assist with maintaining accurate project status information and internal project tracking reports. Contract Administration & Document Management Receive, review for administrative completeness, organize, and maintain executed contracts, agreements, amendments, and related project documentation. Ensure contracts and supporting documents are properly filed within the company's electronic project records. Maintain organized, accurate, and accessible electronic filing systems. Assist with tracking contract status, outstanding signatures, and required documentation. Update project records to reflect contract amendments, changes in project scope, and other administrative updates. Coordinate with internal departments to ensure accurate recordkeeping and timely processing of project documentation. Proposal & Business Development Support Assist with the preparation, formatting, and assembly of proposals, Statements of Qualifications (SOQs), and responses to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs). Support proposal submissions by gathering required documents, project information, staff qualifications, and other supporting materials. Assist with maintaining and updating company project experience, resumes, qualifications, and proposal resources. Track proposal opportunities, deadlines, and submission requirements. Maintain accurate opportunity and client information in Salesforce CRM. Provide administrative support to the Business Development team as needed. General Administrative Support Prepare correspondence, reports, spreadsheets, and other project-related documents. Communicate professionally with clients, contractors, consultants, and internal personnel. Assist with maintaining internal databases and tracking systems. Identify missing or inconsistent information and proactively work toward resolution. Support departmental coordination and process improvements. Perform additional administrative and project support duties as assigned. Qualifications Required Qualifications Minimum 2 years of experience in project coordination, administrative support, contract administration, or a similar position. Excellent organizational skills and exceptional attention to detail. Strong proficiency in Microsoft Office, particularly Word, Excel, and Outlook. Strong written and verbal communication skills. Ability to manage multiple assignments, prioritize deadlines, and maintain accurate records. Experience with electronic filing systems, databases, and document management. Ability to work independently, take initiative, and follow through on assigned responsibilities. Professionalism, dependability, and the ability to work collaboratively across departments. Preferred Qualifications Previous experience in the construction, engineering, architecture, or professional services industries. Experience with project setup, contract processing, or project administration. Familiarity with Salesforce CRM or similar database systems. Experience assisting with proposals, RFPs, RFQs, or SOQs. Proficiency in Adobe Acrobat and document formatting. Familiarity with construction contracts, purchase orders, and project documentation. The Ideal Candidate We're looking for someone who is naturally organized, detail-oriented, and takes pride in keeping things running efficiently.

Our ideal candidate:

Enjoys creating order, maintaining accurate records, and keeping information up to date. Is comfortable following up with others to obtain missing information or documentation. Takes initiative and can anticipate what needs to be done next. Can juggle multiple projects and deadlines without sacrificing accuracy. Communicates effectively and professionally with different departments. Is dependable, resourceful, and willing to learn new systems and processes. Understands the importance of confidentiality, accuracy, and accountability. Prior construction or engineering industry experience is preferred but not required. We are willing to train a motivated candidate with strong administrative skills and a commitment to quality work. Why Join Our Team? Established engineering consulting firm with over 30 years of experience. Exposure to a wide variety of construction and engineering projects throughout Southern California. Opportunity to work closely with Business Development and Project Management professionals. Collaborative work environment. Opportunities for professional development and career growth.

Work Location:

Chino, CA (In-Office)

Employment Type:

Full-Time Compensation:

Commensurate with experience and qualifications.

To Apply:

Please submit your resume detailing your relevant administrative, project coordination, or contract administration experience. Koury Engineering & Testing, Inc. is an Equal Opportunity Employer.

Job Type:

Full-time Pay:

$72,384.00 - $83,384.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance People with a criminal record are encouraged to apply

Education:

High school or equivalent (Required)

Experience:

relevant: 2 years (Required)

Work Location:

In person