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Quantum Signs

Administrative Assistant / Project Coordinator

Pay: $44,720/yr

Posted: 07/14/2026

Location: Laguna Hills, CA (Onsite)

Last Updated: 6 days ago

Hours: Full-Time

Expires: 10/7/2026

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Based on California data

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What they do

A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.

$67,820 / year median in California

-1% projected decline

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Job Description

About the Role We're looking for a proactive and detail-oriented Administrative Assistant/Project Coordinator to support our signage operations team. The ideal candidate will be organized, communicative, and eager to learn the ropes of physical branding in a fast-paced, design-and-build environment. Responsibilities Jump in with ad hoc tasks across the office and shop to keep projects moving smoothly Assist in managing and updating project schedules, work orders, and installation calendars Communicate with vendors, installers, and clients to coordinate tasks and timelines Maintain accurate digital and physical file systems for property data, signage plans, and permits Support quoting, invoicing, and document preparation for project bids Schedule meetings, organize internal communications, and support field teams with logistics Qualifications Associate or Bachelor's degree preferred, or equivalent work experience Exceptional organizational and time management skills Strong written and verbal communication abilities Comfortable managing multiple tasks across different projects Proficiency in Microsoft Office (especially Excel and Word); familiarity with project management software a plus Previous experience in construction, signage, real estate, or design industries is a bonus

Pay:

$21.00 - $22.00 per hour Benefits 401K 401

K Match Paid Sick Days Paid Time Off Schedule:

Day Shift:

8:00am-5:00pm Monday to

Friday Hours:

35-40 Hours Per Week Shift availability: Day Shift (Required)

Work Location:

In-Person More On Us Quantum Signs and Services is a Southern California-based signage company trusted by top real estate developers and portfolio owners. We design, fabricate, and install signage for multifamily, commercial and retail properties—from monument signs to unit IDs to sky murals. We're a hands-on, hardworking team that takes pride in delivering high-quality work with precision and care. If you thrive in a fast-paced environment and want to grow with a company that values craftsmanship and accountability, we'd love to meet you.

Job Type:

Full-time Pay:

$20.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Paid time off

Work Location:

In person