Assistant Project Manager

• 4.2 7315 Canoga Avenue, Canoga Park, CA 91303 $85,000 - $95,000 a year - Full-time Overview As an Assistant Project Manager, you'll keep project work organized and moving forward while supporting clear communication with clients and colleagues. You'll coordinate schedules, maintain accurate records, and handle administrative tasks that help the team stay focused on project priorities.

Your impact:

By keeping information and calendars up to date, you help project teams coordinate work and give clients timely, reliable support. Practical experience and knowledge are key to success in this position. You will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. While experience in administrative support in a construction environment is preferred, we are willing to train the right person on the specifics of the jobs and clients.

Roles and Responsibilities:

Assisting with set up of new projects. Ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems. Organizing, attending, and participating in regular client/architect/engineer meetings. Documenting and following up on tasks and decisions until complete. Preparing necessary presentation materials for meetings including schedule and project specific issues and/or change orders. Maintaining good relationships with clients and architects/engineers. Submitting and updating required information on owner's online management system such as ProjectMates and/or Procore. Review documentation including submittals, RFIs, and work plans for accuracy and compliance with specifications. Lead or assist in preparation of schedule updates, monthly pay applications, weekly look-aheads, and work plans. Assist as needed with purchasing onsite materials and/or travel arrangements. Additional administrative support as needed. Possibility of occasional travel if needed.

Required Qualifications :

The ideal candidate must have: Advanced knowledge of MS Excel, Word, and Outlook. Ability to read and understand plans/details is a must. Ability to create material take-offs in which to purchase materials from. Willingness and ability to quickly learn other software tools. Communicate with appropriate outside parties via phone and email displaying a high degree of professionalism. Exceptional attention to detail including proofreading, editing, content reading, and formatting skills Perform successfully in a self-directed manner as well as within a team Ability to handle fluctuating workloads and changing priorities with a positive attitude Pluses if the candidate has experience with or education in: Government contracting and/or Federal construction. MS Teams and SharePoint. Any construction certifications Drawings and specifications; submittal packages and closely following specs and finishes General project management knowledge

Minimum Education and Experience:

Prefer 4 years project engineer/assistant project manager experience Previous customer service in means of working with clients/architects/designers/engineers as well as suppliers and sub-contractors Ability to pass a 7-year national background investigation to access government facilities is a plus, but not required

Preferred Licenses/Certifications:

Valid driver's license and access to a reliable vehicle Adhere to an 8am to 5pm working hour schedule

Pay:

$85,000.00 - $95,000.00 per year

Work Location:

In person