About Pinpoint Pinpoint brings spaces and experiences to life. We help sports teams, agencies, brands, venues, and entertainment partners turn ideas into physical environments that create impact. As a full-service creative fabrication and production company, our work spans signage, print production, branded environments, custom fabrication, experiential builds, events, and installation. Example work includes projects like stadium signage and environmental graphics to branded interiors, fan zones, brand activations, and immersive environments - we simplify complex work for our clients and help create remarkable experiences.

Learn more about Pinpoint here:

https://experiencepinpoint.com The Opportunity Pinpoint is seeking a Project Coordinator to help keep projects organized, documented, and moving from handoff through delivery. This is an execution-focused role that supports Project Managers on larger, more complex work while independently managing select projects with a lower degree of complexity. The right person is highly organized, very detail-oriented, comfortable working across multiple departments, is confident with technology, and motivated to develop deeper knowledge of fabrication, signage, print production, events, and physical project execution. What You'll Do

• Set up and maintain projects in our custom project management platform, including schedules, tasks, order line information, documentation, status updates, and next actions.
• Independently coordinate smaller projects from client communication and approval through production, delivery, or installation with appropriate PM oversight.
• Prepare project kickoffs and production handoffs so teams receive complete, accurate information before work begins.
• Support Project Managers on complex projects by tracking approvals, materials, artwork, samples, vendor commitments, deadlines, shipping, and installation requirements.
• Coordinate daily communication between project management, design schedules, technical design, purchasing, production, fabrication, vendors, installers, and clients.
• Follow up persistently on open items and escalate scope, schedule, cost, quality, or client-impacting risks early.
• Support managing vendors, purchase orders, shipping logistics, site surveys, installations, punch lists, billing readiness, and project closeout.
• Maintain organized project files and accurate records throughout the project lifecycle. What Success Looks Like
• Project information in our project management platform is current, accurate, detailed, and dependable.
• Deadlines, approvals, and handoffs do not get lost between departments.
• Simple projects are delivered accurately, on time, and with minimal supervision.
• Project Managers spend less time chasing administrative details and more time managing clients, risk, scope, and complex execution.
• Potential problems are surfaced early instead of becoming preventable fire drills.
• Technical and production knowledge grows steadily, enabling increased project ownership over time. Required Experience
• 2+ years in project coordination, project management, account operations, or production coordination.
• Experience with tangible products, signage, fabrication, print, events, exhibit displays, manufacturing, or related production environments preferred.
• Exceptional organization, follow-through, communication, and attention to detail.
• Comfortable managing multiple active projects and competing deadlines.
• Ability to learn technical specifications, materials, drawings, production workflows, and field requirements.
• Strong computer, technology, and project management system proficiency.

How We Work We step in and support the team and clients with a solutions mindset We follow through on tasks, see them to completion, and communicate when something changes We continuously improve our skills and craftsmanship We flag issues early and prevent problems before they hit the client We say yes to complex projects, we stay calm under pressure, and focus on solutions Work Environment & Physical Demands Primarily office-based with regular exposure to production environments and occasional site surveys or installations. Some travel and occasional schedule flexibility may be required based on project needs.

Some Perks:

• Salary for this position is $55,000 - $63,000 per year
• Health insurance with employer contribution.
• 401k program with generous company match.
• Paid vacation, sick, and personal time

Pay:

$55,000.00 - $63,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): What interests you about coordinating projects in a signage, fabrication, print, events, or production environment? Tell us about a time when you were balancing several deadlines or projects at once. How did you stay organized and prioritize your work? Describe a project where you had to coordinate information or tasks between multiple teams, vendors, or stakeholders. How did you keep everyone aligned? Describe a situation where you identified a potential problem before it impacted a project, customer, or deadline. What did you do? What town/city do you reside in?

Language:

English (Required)

License/Certification:

Driver's License (Required) Ability to

Commute:

West Haven, CT 06516 (Required)

Work Location:

In person