Company Overview Graydaze is the fourth-largest painting contractor in the nation, and the largest in the industrial warehouse sector. We succeed by reinforcing our company's culture in everything we do, being local while also having a national scale, and by providing the Graydaze experience to all of our clients. At Graydaze, schedules and budgets are met. Expectations are exceeded. And when a challenge comes along, we roll up our sleeves and face it head-on. Culture Graydaze is built on a high-energy, team-first culture where fit matters more than pedigree. We look for people who are humble, hungry, and smart —competitive, adaptable, and eager to grow. Success here means being flexible, willing to travel, and thriving with the autonomy to run your own projects. The vibe is dynamic and fast-paced—think locker-room camaraderie, ownership mindset, and plenty of challenges to keep you sharp. If you're motivated, love the road-warrior lifestyle, and want to build a career in a company that's scaling fast, you'll fit right in. Job Summary The Division Project Specialist is embedded directly within a division and serves as the primary resource for project documentation, compliance, and coordination. You'll work closely with project managers and estimators to keep projects properly set up, organized, and supported from award through closeout. This isn't a purely back-office role. You'll also conduct customer visits, gather feedback, and represent Graydaze professionally in the field — helping us continuously improve the project experience we deliver to our GC clients. Key Responsibilities Project Setup Coordinate project start-up documentation Create project records in QuickBooks Organize contract documentation and project files Prepare finish schedules using architectural drawings Verify project documentation requirements prior to kickoff Project Documentation Prepare and manage submittal packages Coordinate color drawdowns Track submittal approvals and revisions Maintain organized and accurate project files Compliance & Process Support Track project compliance requirements Conduct pre-job audits Ensure required documentation is completed before kickoff Support consistent processes across projects within the division Coordination Coordinate documentation between PMs, estimators, and GC document control teams Track outstanding documentation items and approvals Participate in division meetings, planning sessions, and offsites Customer Experience Conduct periodic customer visits to gather feedback and maintain relationships Document feedback and share insights with leadership Identify opportunities to improve communication and project experience Project Closeout Assist with closeout documentation Coordinate collection of warranties and final documentation Assemble and submit project closeout packages What We're Looking For Experience with QuickBooks Proficiency in Microsoft Office Suite Strong organizational and documentation skills Ability to read and interpret architectural drawings Excellent communication and customer service skills Ability to manage multiple projects and deadlines simultaneously Bonus if you have experience with: Procore, PlanSwift, Autodesk platforms, or

BuildingConnected Compensation & Benefits:

Base salary: ~$50,000-$55,000 Car allowance: $7,200/year ($600/month, paid on the 1st of each month after eligibility) Quarterly profit-sharing bonuses Medical, dental, 401(k) with 3% match ESOP participation after 1 full calendar year (potential for multiple six-figure account within 10+ years) True time off flexibility—take care of your work, take care of yourself If you are a results-driven professional looking for a challenging and rewarding opportunity, we invite you to apply for the position at Graydaze. Join us in shaping our future and contributing to our ongoing success. Recruiting and staffing agencies, please do not contact. Please do not contact Graydaze directly or you will not be considered for the role.

Job Type:

Full-time Pay:

$50,000.00 - $63,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person