A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
$50,000-$60,000 base salary, plus quarterly performance bonuses and project incentives About Us Duvon Lighting / Shinetoo Lighting USA is a rapidly growing U.S. manufacturer of high-performance LED sports lighting, commercial fixtures, and off-grid solar lighting systems. We serve municipalities, universities, contractors, engineers, electrical distributors, and facility developers nationwide. Our team delivers complete lighting solutions, including product selection, photometric layouts, technical documentation, logistics coordination, and project support. We offer factory-direct pricing, in-stock inventory, fast engineering support, and 24-hour turnaround on many photometric layouts. We are a certified WBE/MBE manufacturer, and many of our products are Buy American Act compliant. The Role We are hiring a Lighting Quotations & Project Coordinator to manage the quote-to-order process for commercial, sports, and solar lighting projects. You will convert inbound leads, bid documents, construction plans, and contractor requests into accurate, competitive proposals. You will also coordinate with sales, engineering, purchasing, production, and shipping to keep each project moving from initial inquiry through final delivery. This is a fast-paced, execution-focused role with a direct impact on revenue, gross margin, customer satisfaction, and project conversion rates. Projects typically range from $10,000 to more than $2 million across three primary business segments: Large commercial and municipal lighting projects Sports lighting and retrofit projects Off-grid solar lighting projects Key ResponsibilitiesPrepare Accurate Quotations Review project plans, specifications, RFQs, bid documents, and customer requests. Prepare accurate quotations, sales orders, bid packages, and supporting documentation. Confirm pricing, product configuration, lead times, freight, and commercial terms before release. Maintain a high level of speed and accuracy across multiple active projects. Gather Technical Project Information Identify and resolve missing information before preparing a proposal. Confirm input voltage, pole height, mounting method, fixture quantity, beam angle, finish color, lighting targets, and site conditions. Research public bid documents, drawings, specifications, and project requirements. Communicate directly with customers, contractors, engineers, and sales representatives to clarify technical details. Coordinate With Engineering Work with application engineering to develop photometric layouts, aiming diagrams, fixture schedules, and technical packages. Organize the information required for fast and accurate photometric design. Confirm that proposed products meet the project's performance and compliance requirements. Manage Freight and Logistics Pricing Calculate freight, delivery, packaging, and logistics costs. Coordinate shipment requirements, delivery schedules, and job-site limitations. Protect project gross margin by confirming all logistics costs before finalizing quotations. Follow Up on Open Opportunities Track every active quotation, bid, and proposal. Maintain a consistent and documented follow-up schedule. Request project updates, identify decision timelines, and surface unresolved issues. Support the sales team in moving qualified opportunities toward purchase orders. Coordinate Projects From Quote to Shipment Maintain accurate project records in the CRM. Coordinate with purchasing, production, accounting, warehouse, and shipping teams. Monitor order status, lead times, approvals, and delivery deadlines. Help prevent errors, delays, and communication gaps throughout the project lifecycle. Who Thrives in This RoleDetail-Oriented You do not make assumptions. You verify technical requirements, pricing, quantities, freight, and project conditions before releasing a quotation. Fast and Responsive You understand that response time matters. You move quickly without sacrificing accuracy. Accountable You take ownership of assignments and follow them through to completion. You do not wait for others to remind you about deadlines or open items. Organized You can manage multiple projects, priorities, and deadlines while maintaining accurate records and clear communication. Commercially Minded You understand that every quotation must be technically correct, competitive, complete, and profitable. Required Qualifications Bachelor's degree Three to five years of experience in project coordination, technical estimating, commercial quotations, inside sales support, or a related B2B role Advanced proficiency in Microsoft Excel, Word, Outlook, and CRM platforms Strong written and verbal communication skills Strong analytical, organizational, and problem-solving abilities Ability to review detailed documents and identify missing or conflicting information Ability to work on-site in Buffalo Grove, Illinois, Monday through Friday Preferred Qualifications Experience in one or more of the following industries is strongly preferred: LED lighting Electrical distribution Construction estimating Commercial construction Industrial manufacturing HVAC Building materials Architectural or engineering products Additional preferred experience includes: Reviewing construction drawings, specifications, RFPs, and bid documents Working with CAD files, PDF markups, fixture schedules, or architectural plans Preparing technical quotations or project submittals Coordinating freight, production schedules, and project deliveries Compensation and Benefits $50,000-$60,000 base salary, based on experience Quarterly performance bonuses Project completion incentives 401(k) with 3% company match Health, dental, and vision insurance Paid time off Clear advancement opportunities into senior estimating, project management, or sales roles How to Apply Submit your resume along with a brief note describing one complex project, quotation, or bid that you personally helped keep on schedule or move toward completion. Please include the word "photometric" in your application to demonstrate attention to detail.
Pay:
$50,000.00 - $60,000.00 per year
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Application Question(s): How many years of B2B inside sales, project coordination, estimating, or technical sales support experience do you have? Have you prepared quotations, bids, proposals, or estimates for commercial or industrial customers? Which industries have you worked in? (Select all that apply) Commercial Lighting Electrical Construction Manufacturing HVAC Building Materials Industrial Equipment Distribution Other Which CRM systems have you used? (Required) Salesforce HubSpot Zoho Microsoft Dynamics NetSuite Other None How would you rate your Microsoft Excel skills? (Required) Beginner Intermediate (sorting, filtering, formulas) Advanced (Pivot Tables, VLOOKUP/XLOOKUP, IF statements) Have you worked with construction plans, specifications, or bid documents? (Required) Frequently Occasionally Never . Have you coordinated multiple customer projects with strict deadlines? (Required) Yes No This position is on-site Monday-Friday in Buffalo Grove, IL. Can you reliably commute every day? (Required) Yes No . This position requires researching technical information, verifying project details, and catching errors before quotes are sent. Do you enjoy detail-oriented work? (Required) Yes No Desired salary? (Short answer)
