Compensation Base Salary:

$70,000•80,000

Expected Earnings:

Approximately $80,000•95,000 annually

Hybrid Work Opportunity Location:

Anne Arundel County, Maryland Opportunity to grow into a Director of Operations role with a successful real estate and forward-thinking organization

Compensation:

$70,000•$80,000

Base Salary Responsibilities:

Executive & Operational Support Manage multiple business email accounts, calendars, scheduling, priorities, and day-to-day operational coordination for the Team Leader Triage incoming communications and determine what can be handled independently, what should be drafted for review, and what requires the owner's direct involvement. Oversee administrative systems, workflows, and internal processes to keep the business running smoothly Prepare meeting agendas, document action items, and ensure timely follow-through Coordinate and help lead team meetings, including tracking accountability and next steps Anticipate needs, identify gaps, and proactively solve problems before they escalate Provide local in-person operational support including property visits, signage, vendor coordination, meetings, and occasional business errands Real Estate Operations & Administrative Support Coordinate real estate transactions, listings, and related documentation, escalating negotiation matters Maintain CRM records, databases, and communication follow-up systems Prepare and organize contracts, forms, disclosures, and other real estate administrative materials as needed Track deadlines, inspections, vendor appointments, and transaction milestones Manage listing coordination, social media, website, and marketing execution, including signage and property-related logistics Ensure day-to-day real estate operations remain organized, responsive, and client-focused Client & Team Coordination Serve as a professional point of contact for clients, vendors, contractors, tenants, and business partners Provide a high level of responsiveness and customer service across all interactions Coordinate communication between the Team Leader and internal or external stakeholders and, over time, train current and new agents on team systems Help create a seamless experience for clients and partners throughout every stage of the process Rental Properties and Construction Support Communicate with tenants regarding routine questions, repairs and property-related concerns. Coordinate contractors, obtain estimates, schedule work, and confirm that repairs have been completed properly. Assist with tenant showings, property visits, inspections and turnover-related tasks. Track open rental-property issues and ensure they are resolved without repeated owner involvement. Assist with scheduling, vendor communication, documentation, and follow-up for residential construction projects. Visit properties or meet contractors locally when an in-person presence is needed. Gradually assume authority to approve routine repairs and operating expenses within established financial limits. Business-Minded Project Assistance Support special projects and new business initiatives as they develop Conduct research, gather information, and organize recommendations for decision-making Assist with implementation of operational, marketing, and business development initiatives Adapt quickly to new opportunities, priorities, and projects as the organization grows What Makes This Opportunity Different This role is designed for someone who wants to serve at a high level and become a genuine right-hand partner. Because the business includes real estate operations, rental properties, construction projects, and ventures, priorities can occasionally shift and no two weeks will look exactly the same. Success in this role requires someone who: Is comfortable working in a dynamic and occasionally unpredictable business Takes initiative rather than waiting for detailed instructions Thinks two steps ahead and proactively solves problems Owns outcomes, keeps commitments, and communicates before deadlines are missed Can confidently interact with clients, vendors, contractors, and team members Is willing to assist with local errands, signage, property visits, and other in-person support tasks

Qualifications:

You'll likely be a great fit if you: Have meaningful experience in either real estate operations or serving as the trusted right-hand to a business owner or executive Are exceptionally organized and detail-oriented Communicate professionally and confidently in both written and verbal interactions Can balance behind-the-scenes administrative work with client-facing responsibilities Enjoy both strategic coordination and rolling up your sleeves to get things done Are comfortable leading meetings, following up with others, and driving accountability Live locally in Anne Arundel County, Maryland and are available for regular in-person support Hold an active Maryland real estate license or are willing to obtain one within an agreed-upon timeframe after hire Preferred Experience Experience spanning both real estate operations and executive or forward-thinking support Property management or rental coordination Construction or project coordination Operations management or project management responsibilities Working in a fast-paced environment About Company The Josh Shapiro Team at Douglas Realty is a high-performing real estate team serving clients throughout Anne Arundel County and the surrounding Maryland area. 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