Administrative Assistant Project Manager

Job Summary We are seeking a dedicated and detail-oriented Administrative Assistant Project Manager to support our team in various mitigation and construction projects. The ideal candidate will possess strong organizational skills and be comfortable working in a fast-paced environment. This role involves assisting with administrative tasks as well as providing office phone coverage to ensure projects run smoothly and efficiently. Responsibilities Assist in the preparation and management of project documentation, including filing and organizing files. Maintain project schedules and calendars, ensuring all deadlines are met. Maintain job file organization and compliance oversight and auditing. Provide clerical support, including proofreading documents and managing correspondence. Maintain job invoicing, accounts receivable and collections. Answer phone calls professionally, addressing inquiries and directing calls as necessary. Support the team with logistical tasks, such as coordinating deliveries and managing supplies. Ensure compliance with safety regulations. Collaborate with team members to maintain clear communication regarding project updates and requirements. Experience Previous experience in a construction environment is preferred but not required. Strong organizational skills with the ability to manage multiple tasks effectively. Proficiency in computer literacy, including familiarity with office software (e.g., Microsoft Office Suite). Excellent phone etiquette and customer service skills to interact positively with clients and team members. Experience in calendar management and clerical tasks is a plus. A background as a property insurance claim service or similar role can be beneficial for managing documentation effectively. We encourage candidates who are eager to learn and grow within the restoration industry to apply for this exciting opportunity.

Job Type:

Full-time Pay:

$18.00 - $24.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person