Sales Team Administrator TMS Johnson, Inc. New Hope, MN Job Details Full-time $50,000 - $60,000 a year 21 hours ago Benefits Health savings account Paid holidays Health insurance Dental insurance Tuition reimbursement Paid time off Parental leave Vision insurance 401(k) matching Professional development assistance Life insurance Referral program Qualifications Sales support Microsoft Excel Microsoft Outlook Attention to detail Managing projects Time management Full Job Description

POSITION SUMMARY

The Sales Team Administrator provides administrative and project support to the sales team — managing order documentation, project records, CRM data, and manufacturer communications so projects move smoothly from quote through delivery.

KEY RESPONSIBILITIES

Receive, organize, and track manufacturer order acknowledgments through delivery, monitoring lead times and shipment status Process order changes, including address updates, expedited production requests, and manufacturer revisions Assist with returns, credits, RGA requests, and lien waiver / project compliance documentation Create, organize, and distribute submittals, O&M manuals, and closeout documentation Collect and maintain manufacturer warranty documentation and organized electronic project files Maintain and update CRM records, including customer contacts, project details, and sales activity Coordinate sample requests and maintain inventory records for sales and manufacturer materials Identify and implement improvements to documentation, CRM, and order-tracking workflows

QUALIFICATIONS

Required Familiarity with Excel, Word, Outlook, and other Microsoft software products Ability to prioritize and manage multiple projects efficiently Detail-oriented with strong written and verbal communication skills Strong project and time management skills Preferred 4-year or 2-year associate's degree Familiarity with Salesforce Desire and flexibility to learn new tools and processes

WHAT SUCCESS LOOKS LIKE

Order acknowledgments, shipment updates, and project documentation are processed accurately and on time CRM and customer data remain complete, organized, and reliable Submittals, O&M manuals, warranty documents, and closeout packages are delivered efficiently Project information is easy to access, current, and trusted across the organization Sales team members spend less time on administrative tasks and more time supporting customers and generating revenue

COMPENSATION & BENEFITS

Competitive base salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) with company match Paid time off and holidays Manufacturer-sponsored training and professional development opportunities

HOW TO APPLY

Please submit your resume and a brief cover letter to . We review all applications and will contact qualified candidates to schedule an initial interview.

ABOUT TMS JOHNSON TMS

Johnson is a leading manufacturer's representative in the commercial HVAC industry, partnering with top-tier manufacturers to deliver high-performance solutions across Minnesota and the Upper Midwest. Our success is built on strong relationships, deep technical expertise, and a solutions-driven mindset. We take pride in supporting our customers, contractors, and engineers with reliable systems and responsive service.

Mission:

Building long-term success by taking care of people and the manufacturers we represent. What We Value Gets It Takes ownership, builds strong relationships, and follows through Creates Value Uses expertise and discipline to help customers win Leads With Solutions Clear thinking. Creative solutions. Reliable outcomes. TMS Johnson is proud to be an Equal Opportunity Employer.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Tuition reimbursement Vision insurance

Work Location:

In person