Education:

• High school diploma or equivalent

Required Qualifications:

• High degree of self-motivation, independence, and calm under pressure during live event operations and tight project deadlines.
• Exceptional attention to detail in tracking complex logistical schedules and multi-party commitments.
• Flexible, solution-oriented approach when dealing with changing conditions or shifting scope.

• Event & Project Management:

  5+ years of dedicated project management experience.

• Workgroup & Stakeholder Leadership:

  Demonstrated success in convening and guiding committees or workgroups of technical experts and multidisciplinary partners toward shared project deliverables.

• Transparent Tracking Systems:

  Proven ability to build clear, accessible, and transparent progress-tracking systems and dashboards that provide real-time visibility into project status, milestones, and deliverable completion for leadership and team members.

• Software Proficiency:

  Advanced proficiency in Smartsheet and Microsoft Excel (including dynamic dashboards, automated templates, and cross-project reporting tools) to maintain clear project tracking.

• Productivity & Collaboration Suites:

  Expertise in Microsoft Office 365 (Teams, SharePoint, Word, PowerPoint) for centralized documentation, cross-functional collaboration, and document management.
• Strong written communication skills with experience writing formal reports, technical documentation, public-facing reports, and analytical summaries.
• Ability to communicate effectively with project leadership and staff. Preferred Qualifications
• Experience or knowledge of public health, emergency management, healthcare systems, or public sector agencies.
• Experience in organizing and executing large multi-day conferences, symposiums, or summits.
• Experience working with local public health and Tribal health.

Job Responsibilities:

• Master Timeline & Schedule Management:

  Build, maintain, and monitor dynamic master timelines and project tracking across multiple concurrent projects.

• Cross-Functional Project Coordination:

  Act as the central point of contact for project stakeholders, organizing workflows, tracking deliverable dependencies, and facilitating regular check-ins and status updates.

• Risk & Mitigation Tracking:

  Identify potential bottlenecks, off-schedule tasks, or resource constraints early; develop proactive risk mitigation strategies and escalate issues as necessary.

• Deliverable & Milestone Tracking:

  Establish milestone tracking mechanisms to ensure all project deliverables (reports, grant requirements, contracts) are met on time and aligned with quality standards.

• Meeting Facilitation & Action Tracking:

  Plan, facilitate, and summarize project meetings, driving action-item follow-through and holding team members accountable to target deadlines.

• Documentation & Reporting:

  Maintain centralized project documentation repositories, drafting regular executive status reports, progress updates, and end-of-project closeout summaries.

• Workgroup Facilitation & SME Engagement:

  Convene, structure, and co-lead advisory workgroups composed of internal and external Subject Matter Experts (SMEs) to develop conference themes, session content, agendas, and educational objectives.

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Cross-Functional Team Coordination:

Serve as the central point of contact between internal leadership, external vendor representatives, conference steering committees, and partner organizations.

Job Purpose:

The contractor will be responsible for creating, tracking, and maintaining master project schedules, monitoring milestone progress, facilitating team accountability, and aligning resources across overlapping workstreams. This position requires a seasoned project manager capable of managing end-to-end logistics for large-scale events and multi-day partner convenings, facilitating interdisciplinary workgroups, and monitoring contract deliverables with venues, keynotes, facilitators, and service vendors. The ideal candidate will balance rigorous timeline management with hands-on coordination to ensure all milestones, vendor obligations, and programmatic deliverables are executed seamlessly on time and within scope.

• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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