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Barts Electric Company
Estimating Project Coordinator
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Based on Missouri data
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What they do
A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
$61,598 / year median in Missouri
+1% projected growth
Job Description
Estimating Project Coordinator Share Share Email Post Share ⚡ Estimating Project Coordinator
Bart's Electric | Liberty, MO | We Build People Be the engine that keeps our bids organized, accurate, and on time. Bart's Electric is a full-service electrical and special systems contractor with a reputation for reliability and service that sets us apart in commercial electric. As a merit shop, we reward performance and dedication with real advancement, and we invest in our people through training and career development. The Role
The Estimating Project Coordinator supports our preconstruction and estimating team by managing bid opportunities, organizing project documentation, coordinating vendor pricing, and ensuring accurate, timely distribution of information. You'll be the key link between business development, vendors, and estimators, streamlining our bid process from intake through final submission. What You'll Do Bid Intake & Organization Receive and process bid invitations
Download and organize plans, specifications, and addenda
Maintain a standardized filing system for all bid documents Front-End Specification Review Extract and summarize key project information (bid dates, pre-bid meetings, job walks, GCs bidding, bonding requirements, tax status, delivery method, scope, and project size)
Provide a consistent project overview to support go/no-go decisions Vendor & Pricing Coordination Obtain quotes for lighting, gear, generators, and subcontractor scopes (fire alarm, low voltage, civil, etc.)
Track and follow up on vendor quotes to ensure coverage
Maintain and update the vendor/subcontractor contact database
Organize and distribute quotes to estimators Bid Coordination Distribute bid documents to estimators once assigned by the VP of Estimating
Maintain and manage the estimating calendar
Track deadlines and ensure internal milestones are met Communication & Reporting Act as a liaison between business development, estimating, vendors, and operations
Track bid status and maintain pipeline visibility Additional Support Distribute addenda updates and maintain bidder and GC lists
Assist with proposal assembly and post-bid organization
Help build a historical bid and cost database What You Bring Experience in construction estimating support, project coordination, or administrative support (electrical or construction preferred)
Strong organization, attention to detail, and deadline management
Proficiency in Microsoft Office, especially Excel; familiarity with construction/estimating software a plus
Ability to read construction plans and specs a plus
Excellent communication and follow-through