Company Overview Sander Mechanical Service has established itself as a trusted leader in commercial HVAC services, building automation, and energy management for over five decades. As a family-owned business dedicated to excellence, we serve clients across New Jersey, southern New York, and eastern Pennsylvania with a team of highly skilled professionals committed to quality and reliability. Job Overview We are seeking an energetic and detail-oriented Project Coordinator to join our dynamic team. In this vital role, you will support project management efforts by coordinating schedules, communicating with clients and team members, and ensuring smooth project execution. Your organizational skills and technical proficiency will help us deliver exceptional service while maintaining efficient office operations. Duties Assist project managers in planning, scheduling, and tracking project milestones and deadlines Coordinate communication between clients, vendors, contractors, and internal teams to ensure clarity and timely updates Manage documentation including contracts, change orders, and project reports with accuracy and attention to detail Utilize productivity software such as Microsoft Office and spreadsheets to prepare reports and maintain project records Handle phone inquiries using multi-line phone systems with professionalism and courtesy Support office management tasks including data entry, filing, and clerical responsibilities Maintain organized project files and ensure all documentation complies with company standards Assist and oversee salesforce activity for projects Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both verbal and written; bilingual abilities are a plus Experience with QuickBooks or similar accounting software is preferred Demonstrated office management experience including handling multi-line phone systems and front desk duties Adept at computer literacy with strong data entry skills and technical proficiency in productivity software Exceptional customer service skills with a professional phone etiquette focus Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail Prior administrative or clerical experience in a construction or service industry is advantageous Strong time management skills coupled with the ability to support multiple projects simultaneously Join us as a Project Coordinator to be part of a dedicated team that values excellence, efficiency, and proactive communication. Your contribution will help us continue delivering top-tier service while fostering your professional growth in a vibrant work environment.

Pay:

$65,500.00 - $82,400.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person