Office Operations Assistant / Entry-Level Project Coordinator Formula Body Works Long Island City, NY Job Details Full-time $20

• $25 an hour 15 hours ago Qualifications Computer operation Customer communication Full Job Description Formula Body Works is hiring a reliable, organized office teammate to help run the day-to-day operations of a busy auto body shop.

This is an entry-level, in-person office role for someone who is comfortable with computers, communicates clearly, and wants to learn how repair jobs move from intake through scheduling, parts, customer updates, and billing. No prior auto body experience is required. We will train the right person.

What you will help with:

• Answer phone calls and help customers understand next steps.
• Monitor email inboxes and vendor portals so messages do not fall through the cracks.
• Keep our job tracker updated with current statuses, comments, invoices, and follow-ups.
• Help order parts and keep parts records linked to the correct repair jobs.
• Help create daily worksheet schedules for the shop team.
• Help track customer review and follow-up items.
• Help create and manage invoices according to shop procedures.
• Help with insurance/photo inspection tasks by documenting VINs, safety features, existing damage, and odometer readings.
• Occasionally move customer vehicles for drop-off, pickup, or parking if you have a valid driver's license and are comfortable doing so. You may be a good fit if you are:
• Comfortable learning software and working from checklists.
• Organized enough to manage several small tasks at once.
• Friendly, calm, and professional with customers.
• Careful with details like invoice numbers, job statuses, vehicle information, and follow-up dates.
• Teachable and willing to ask questions when something is unclear.
• Interested in learning how auto repair, insurance claims, estimates, parts, and billing work.

Tools we use:

• Notion
• Slack
• Gmail
• Square / Wave
• Vendor portals and shop workflow tools Nice to have:
• Valid driver's license.
• Comfort parking or moving vehicles.
• Interest in cars or the automotive repair industry.

Schedule:

Full-time, Monday-Friday. Exact hours will be discussed during the interview process.

How to apply:

Submit your resume through Indeed. If we think there may be a fit, we will send a short take-home assignment. It usually takes about 15-20 minutes and helps us see how comfortable you are with the kind of tracking and organization this role uses every day.

Pay:

$20.00

• $25.

00 per hour

Work Location:

In person