Executive Office Projects Coordinator

Executive Office Projects Coordinator

Job No:

503521

Work Type:

Staff Full Time (1500 hours or greater)

Location:

Dayton, OH

Category:

Research Institute Staff

Department:

Executive Operations - 250100

Pay Grade:

P2 - Exempt

Advertised:

April 28, 2026 Applications close: Open until filled

Position Summary:

The Executive Assistant plays a critical part in supporting the operational and administrative functions of UDRI leadership. Reporting to the Associate Director of Marketing and Strategic Engagement, the position provides direct support to the Vice President and Associate Vice President, ensuring effective coordination of executive priorities and day-to-day activities. The individual must demonstrate a high level of professionalism, discretion, and adaptability while managing competing priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of anticipating needs to support efficient and seamless operations.

Minimum Qualifications:

• Bachelor's degree.
• Minimum of 3 years of relevant experience in administrative, executive support, or operations coordination roles.
• Strong organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to be proactive, anticipate needs, and solve problems with minimal direction.
• Ability to remain flexible and adapt quickly in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience supporting calendar management, scheduling, and meeting coordination.
• Due to the requirements of our research contracts with the U.

S. federal government, candidates for this position must be a U.S. person (i.e., a U.S. citizen, U.S. national, lawful permanent resident, asylee, or refugee).

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor's degree in business administration or a related field.
• 6 years of relevant experience.
• Experience supporting executive level administrative functions.
• Experience in preparing communication and presentations for an executive audience.
• Demonstrated ability to manage multiple concurrent projects or priorities successfully.

Special Instructions to

Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.