Administrative and Project Coordinator The Chester County Bar Association is seeking a new Administrative and Project Coordinator. The Association has 1,000 members and is a volunteer organization that serves its member attorneys, collaborates with the local judiciary, and interacts with the state bar association and other local associations. This position is ideal for an organized, service-oriented professional who enjoys interacting with people while managing multiple projects and deadlines. The Coordinator serves as the primary point of contact at the CCBA office and takes ownership of several recurring programs and administrative projects.

DUTIES AND RESPONSIBILITIES 1.

Front Desk and Member Service a. Welcome members and visitors. b. Answer and route calls. c. Respond to general inquiries. d. Process Lawyer Referral Service requests. e. Coordinate room rentals and depositions. 2. Project and Program Coordination a. Coordinate Law Day. b. Administer the Law Related Education and Fee Dispute programs. c. Coordinate the publication of the Annual Report d. Assist with the Membership Directory, mailings, events, and other assigned projects. e. Track deadlines and communicate with participants. 3. Administrative Support a. Support the Executive Director and other staff. b. Conduct research, proofread materials, and prepare correspondence. c. Take board minutes when requested. d. Process incoming and outgoing phone calls and mail. Greet visitors. 4. Office and Publication Support a. Coordinate food and beverages for meetings. Prepare rooms for meetings and events. b. Serve as backup for the Law Reporter. c. Assist with basic website and publication updates. 5. Other duties as assigned.

REQUIRED

Experienced using Microsoft Office (Outlook, Excel, Word) Ability to manage multiple deadline-sensitive projects simultaneously Possess good phone etiquette and effective communication skills Desire to work in a busy environment while maintaining a positive demeanor - be the 'Director of First Impressions' to our members and customers Willingness/ability to work evenings or weekends, as necessary (late afternoon and evening events on limited occasions (less than 5%)) Two or more years of experience in similar role in a business setting Work in-person

PREFERRED

Experience with membership database management Experience with Canva and PowerPoint

COMPENSATION

• Annual salary ($40,000 - $48,000) depending on experience and qualifications
• Paid Time Off plan
• Health, Life insurance benefits
• 401 K Retirement Plan with employer contribution
• Parking included (Chestnut Street Garage in West Chester) This is an role working full time (35 hours per week normally) at the CCBA building in West Chester, PA.

Normal working hours are Monday through Friday, 8:30am-4:30pm. Interested candidates may email cover letter and resumes to the following address by or before October 20, 2026: gnardi@Chescobar.org . Applicants will be expected to have the names, addresses and telephone numbers of three (3) professional references available upon request. Applicants must be willing to undergo a background check. The Chester County Bar Association is an equal opportunity employer, dedicated to a policy of non-discriminatory employment on any basis including race, creed, color, age, sex, religion, national origin, disability, veteran status, or sexual orientation.

Pay:

$40,000.00 - $48,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person