A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
Project Administrator / Project Coordinator IC Construction Company Green Bay, WI Job Details Full-time $55,000 - $75,000 a year 1 day ago Benefits Paid holidays Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Customer communication Teamwork Microsoft Outlook Spreadsheets Construction document control Microsoft Teams Construction administrative experience Business Administration Associate's degree Full Job Description Project Administrator /
Project Coordinator IC Construction Company Location:
Green Bay, WI (Remote work may be considered for qualified candidates residing in Wisconsin)
Job Type:
Full-Time About IC Construction Company IC Construction Company is a nationwide commercial general contractor delivering construction projects across multiple industries throughout the United States. We are committed to providing exceptional service, maintaining strong client relationships, and fostering a collaborative work environment for our team members. As we continue to grow, we are seeking a highly organized and detail-oriented Project Administrator / Project Coordinator to support our Project Management team and contribute to the successful delivery of projects nationwide. Position Summary The Project Administrator / Project Coordinator provides critical administrative and project support throughout all phases of construction projects, from project startup through closeout. This role works closely with Project Managers, Superintendents, Clients, Subcontractors, and Vendors to ensure project documentation, communication, and reporting are organized, accurate, and completed on schedule. This position is based out of our Green Bay, Wisconsin office , with the potential for a remote work arrangement for highly qualified candidates located within Wisconsin. Key Responsibilities Support Project Managers with day-to-day project administration and coordination. Create, maintain, and organize project files and documentation. Process contracts, subcontracts, purchase orders, and change orders. Track and maintain subcontractor compliance documentation, including insurance certificates, W-9s, lien waivers, and executed agreements. Distribute and manage RFIs, submittals, drawings, meeting minutes, and project correspondence. Assist with project startup and project closeout activities. Monitor project deadlines, deliverables, and milestones. Prepare reports, spreadsheets, and project status updates. Support invoicing, accounts payable, and accounts receivable activities related to projects. Coordinate meetings, travel arrangements, and project logistics as needed. Maintain project information within company software platforms and databases. Collaborate with internal teams and external partners to help ensure timely project execution. Perform additional project support and administrative duties as assigned. Qualifications Required Qualifications 2+ years of experience in project coordination, project administration, construction administration, or a similar administrative role. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Effective written and verbal communication skills. Ability to prioritize multiple tasks in a fast-paced environment. Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams. Preferred Qualifications Experience working for a commercial general contractor, subcontractor, or construction-related company. Familiarity with construction documentation processes, including RFIs, submittals, change orders, contracts, and closeout procedures. Experience using Procore, Autodesk Construction Cloud, Viewpoint, or similar construction management software. Associate's or Bachelor's degree in Business Administration, Construction Management, or a related field. Benefits Competitive salary based on experience Health, Dental, and Vision Insurance 401(k) with Company Match Paid Time Off and Paid Holidays Professional Development Opportunities Flexible Work Environment Opportunity to support projects across the country while working with an experienced and collaborative team Why Join IC Construction Company? At IC Construction Company, we believe successful projects start with strong teams. We offer the opportunity to work on diverse commercial construction projects nationwide while building a rewarding career with a company that values teamwork, accountability, and professional growth. IC Construction Company is an Equal Opportunity Employer.
Pay Range:
$55,000 - $75,000 per year, depending on experience and qualifications.
