Overview We are seeking a dynamic and highly organized Project Coordinator to join our team! This energetic role is vital in ensuring the smooth execution of projects from inception to completion. As a Project Coordinator, you will be the backbone of project management, coordinating tasks, communicating effectively with clients and team members, and maintaining detailed records. Your proactive approach and exceptional organizational skills will help drive project success and foster positive client relationships. This paid position offers an exciting opportunity to develop your administrative and project management expertise in a collaborative environment. Duties Assist in planning, executing, and closing projects by coordinating schedules, resources, and deliverables. Manage multiple project timelines using productivity software and spreadsheets to ensure deadlines are met. Serve as the primary point of contact for clients, vendors, and internal teams via phone communication and email correspondence. Maintain detailed project documentation, including filing reports, updating spreadsheets, and recording data entry tasks accurately. Support office management functions such as calendar management, front desk duties, and office supply coordination. Utilize technical proficiency in Microsoft Office Suite (Word, Excel, Outlook) to prepare reports, presentations, and correspondence. Provide exceptional customer service by addressing client inquiries promptly and professionally while maintaining phone etiquette. Coordinate meetings, prepare agendas, take minutes, and distribute follow-up action items efficiently. Assist with billing processes using QuickBooks or similar accounting software to track expenses and invoicing. Ensure effective office operations through clerical experience such as filing, data entry, and managing multi-line phone systems. Qualifications Proven experience in office management or administrative roles with strong organizational skills. Excellent computer literacy with proficiency in Microsoft Office (Word processing, Spreadsheets) and productivity software. Familiarity with QuickBooks or similar financial management tools is preferred. Strong communication skills including phone etiquette and client communication abilities; bilingual skills are a plus. Demonstrated ability to manage time effectively while handling multiple priorities simultaneously. Previous experience with front desk responsibilities or personal assistant tasks is advantageous. Technical proficiency in data entry, filing systems, calendar management, and office equipment operation. Clerical experience combined with customer service background to support a professional office environment. Join us as a Project Coordinator where your organizational prowess will propel projects forward while delivering outstanding support to our team and clients!

Pay:

$30.00 - $40.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

Hybrid remote in Camarillo, CA 93012