Project Coordinator Tusk Builders LLC Minneapolis, MN Job Details Full-time $24 - $32 an hour 1 hour ago Benefits Internet reimbursement Paid holidays Health insurance 401(k) Paid time off Parental leave 401(k) matching Retirement plan Qualifications Customer communication Teamwork Interpersonal skills Construction management software Attention to detail Driving Full Job Description Project Coordinator - Tusk Builders LLC Two full-time openings: Project Coordinator. Both positions coordinate assigned client projects and support the specialty processes described below. Project and focus-area assignments may change based on business needs and individual strengths.

Status:

Full-time, hourly, non-exempt.

Reports to:

Project Manager.

Schedule:

40 hours per week; regular office hours are 8:30 a.m.-5:00 p.m., with a 30-minute lunch break. Occasional evening or weekend work may be needed. About Tusk Builders Tusk Builders is a design-build residential remodeling company rooted in South Minneapolis, with a deep love for old homes and the people inside them. We specialize in kitchens, bathrooms, whole-home remodels, additions, basements, porches, mudrooms, and a range of custom projects. Our work is defined by quality craftsmanship, honest communication, and a genuine commitment to our clients and our community. We are a small, growing team and we take who we bring into it seriously. Role Summary The Project Coordinator keeps Tusk Builders client projects organized and moving, from pre-construction and design through construction, closeout, and warranty. You'll be part of a fast-paced, growing family business, working with clients, trades, subcontractors, inspectors, and our team every day. Each coordinator owns a set of client projects from start to finish and is the client's go-to contact along the way. Each also takes responsibility for an assigned specialty area across projects, such as operations or client experience. Assignments remain flexible. Our goal on every project is simple: on time, on budget, and a client experience so good they hire us again. What Success Looks Like In your first 3 to 6 months, you'll learn the Tusk way of running projects alongside our Project Manager. After that, success looks like: Projects stay on track: Timelines in Buildertrend are current, and trades, materials, and inspections show up when they should.

No surprises:

Risks to schedule or budget are raised early to the Project Manager, with ideas for solving them.

Clients feel cared for:

Your clients always know what's happening and what's next.

Your specialty area runs smoothly:

The processes you own are consistent and easy for the whole team to use.

Independent project running:

You independently coordinate a growing portfolio of projects, with confidence that builds with each one. Core responsibilities (both coordinators) On your own projects, you'll handle every phase. Supports client discovery and design meetings, and sets agendas and takes notes Builds project timelines and to-dos in Buildertrend Collects subcontractor documents before work starts purchase order, master subcontractor agreement, W-9, and certificate of insurance Tracks client selections, outstanding decisions, and open action items so nothing holds up the schedule Supports the Project Manager with estimating, including gathering trade bids and organizing costs Coordinates the handoff from design into construction, so every client decision and promise carries through to the job site Construction Schedules trades, subcontractors, and inspections, and is on site for inspections Orders materials and client selections, confirming lead times, quantities, and finishes so everything arrives when the schedule needs it Makes sure materials and supplies are on the job site ahead of time, including inspecting deliveries, organizing storage of client selections and project materials, and occasionally picking up or dropping off materials Supports the Project Manager with site-specific tasks and participates in site meetings Sends clients regular updates on progress and next steps Monitors progress against the timeline and budget, and flags risks to the Project Manager Schedules and attends client milestone meetings, such as the kickoff, rough-in walkthrough, punchlist and final walkthrough, making agendas and sending follow-up notes Takes regular project photos and keeps project documentation organized in Buildertrend, including plans, permits, change orders, inspection reports, and daily logs Occasional jobsite cleanup and organization as needed, including tidying work areas, organizing materials, and helping keep sites safe, presentable, and respectful of clients' homes Matches subcontractor and vendor invoices to their purchase orders before payment, and flags any differences to the Project Manager Decision-making and escalation Independently purchases approved client selections and job materials within the approved project scope and budget. Obtains Project Manager approval for any purchase outside approved selections. The Project Manager approves all change orders. Documents client-requested changes, gathers pricing and schedule impacts, and routes change orders for approval before affected work proceeds. Keeps approved changes current in Buildertrend. Coordinates with the Project Manager on jobsite readiness, trade sequencing, and delivery needs. Promptly escalates quality, safety, and schedule concerns to the Project Manager. Closeout and warranty Tracks punch list items through completion Schedules and follows up on warranty requests Gathers client feedback at the end of each project Coordinates delivery of closeout materials, such as warranties, care instructions, and required project records, and confirms outstanding items are assigned and tracked. Focus Areas Each coordinator also owns one process across all Tusk projects. Owning it means building and documenting the system, keeping it consistent, and helping teammates use it, not doing every task on every project. Operations focus For someone who loves detail, systems, and getting the logistics right. Owns the purchase order and material ordering process, including templates, vendor accounts, and delivery tracking Maintains subcontractor compliance records, including tracking insurance expiration dates for repeat subs Builds and maintains Buildertrend templates for timelines, to-dos, estimates, and schedules Keeps vendor and trade contact lists current Owns the process for matching invoices to purchase orders across all projects Prepares client progress invoices and supports accounts payable Client experience focus For someone who loves people and making clients feel taken care of. Owns client communication standards, including weekly update templates and tone Owns client facing deliverables during each milestone of the pre-construction phase, the construction phase, and the project closure phase Manages the selections hub and tracking process so clients make decisions on time Owns the warranty tracking system and follow-up Runs post-project surveys and requests reviews, and shares what we learn with the team Focus areas will be revisited after 6 to 12 months as strengths become clear.

Who You'll Work With Project Manager:

You report to the PM, who coaches you, assigns your projects, and helps you grow.

Your fellow coordinator:

You cover for each other and share what works. Each of you uses the other's specialty systems.

Owners:

Rich and Sara stay involved in the business and care about every client and project outcome. Clients, trades, subcontractors, and inspectors: The people who make every project happen.

Core Competencies Organization and prioritization:

Manages multiple projects, deadlines, selections, and follow-ups; adjusts priorities when schedules change.

Attention to detail:

Verifies quantities, finishes, purchase orders, invoices, and project records for accuracy.

Communication and client care:

Sets clear expectations, provides timely updates, listens carefully, and handles concerns professionally.

Accountability and follow-through:

Takes ownership of assigned work, closes the loop, and raises obstacles before commitments are missed.

Problem-solving and judgment:

Identifies risks, proposes practical options, and recognizes when approval or escalation is needed.

Collaboration:

Builds productive relationships with the Project Manager, fellow coordinator, clients, and trades.

Adaptability and learning:

Responds constructively to changing conditions, feedback, and new systems.

Process improvement and technology:

Uses Buildertrend and shared tools consistently; documents practical workflows and helps teammates adopt them.

Professionalism and discretion:

Respects clients' homes, protects confidential client and business information, and represents Tusk professionally. Skills and qualities We hire for attitude and fit first, and we'll teach you the Tusk way of running projects. What we're looking for: Organized and detail-oriented, with strong follow-through Clear, friendly communicator with clients, trades, subs, and inspectors A self-starter who sees what needs to be done, and raises issues early and productively Comfortable building routines in a business where every day looks different A team player who is excited to grow with a small family business Appreciation for older homes, timeless design, and quality craftsmanship Local to the Twin Cities, with reliable transportation for regular jobsite visits and occasional supplier pickups or material drop-offs Nice to have: Construction experience or education, such as reading floor plans or knowing building materials and methods A differentiated skill, such as design, trades experience or drafting Experience with the software we use (Buildertrend, Adaptive, and Google Workspace). It's helpful but not required, and we'll train the right person Familiarity with residential health and safety standards Work Environment and Travel Home base: Scout Workshop, 2744 Lyndale Ave S, Minneapolis, MN 55408. Most days are in person, with regular work at active residential renovation sites. Occasional work-from-home days may be arranged with the Project Manager. Essential jobsite tasks include navigating active construction sites, inspecting deliveries, organizing material storage, taking project photos, and occasionally sweeping or tidying work areas, with or without reasonable accommodation. Ability to lift and carry items weighing less than 40 pounds is helpful. Uses a personal vehicle for business travel in Minneapolis, St. Paul, and the first-ring suburbs, usually within 15 miles of the office. Business mileage is reimbursed at the applicable IRS rate, and business parking expenses are reimbursed. Follows required site safety practices and uses appropriate protective equipment; promptly reports hazards, incidents, and unsafe conditions. Role Core focus

Analogy Project Coordinator:

Organizes and supports every phase of a project The organizer

Project Manager:

Owns outcomes: scope, schedule, budget, client satisfaction, and the team The conductor Why Tusk Builders We're a family business founded in 2017, specializing in timeless design and quality craftsmanship for older homes. We're growing fast, and our clients come back to us again and again.

Meaningful work:

You'll help bring older homes back to life and see the results firsthand. Room to shape how we work: Your focus area is yours to build and improve.

A small team that cares:

You'll work directly with the owners and a team that has each other's backs. Pay and benefits This is an hourly, non-exempt position paying $24-$32 per hour , based on experience. Hours over 40 in a week are paid at time and a half.

Paid time off:

15 eight-hour days (120 hours) annually for full-time work, earned as you work and including Earned Sick and Safe Time, with up to 80 hours of unused PTO carrying over to the next year.

Paid holidays:

six a year:

New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day Retirement:

Eligible for the 401(k) plan after six months of service. Tusk provides a safe harbor non-elective contribution of 3% of eligible pay, regardless of whether the employee contributes.

Health:

Medical coverage begins on the first day of the month following a 30-day waiting period. Tusk covers 55% of the employee premium; dependent premiums are paid by the employee.

Technology:

a MacBook laptop, a Google Voice business number that routes to your cell phone, and a $50 monthly technology reimbursement for internet, phone plan, or devices How to apply Send your resume to with a short introduction and what draws you to renovation work on older homes.

Pay:

$24.00 - $32.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Health insurance Paid time off Parental leave Retirement plan

Work Location:

In person