Project Manager Coordinator Quantum Medical | Franklin, TN Full-Time | On-Site |

Starting Salary:

$55,000 Quantum Medical is seeking a highly organized, detail-oriented Project Coordinator to join our fast-paced Healthcare team in Franklin, Tennessee. This position provides direct, day-to-day support to our Project Managers, helping manage the administrative, organizational, and logistical details required to keep multiple healthcare projects moving forward. This is not primarily a customer service role—the focus is supporting our PM team by maintaining accurate project information, tracking deadlines and outstanding items, and anticipating needs before they become issues. The ideal candidate is highly self-motivated, comfortable working independently, and able to manage multiple priorities with accuracy and efficiency. We are looking for someone who takes ownership of their responsibilities, has exceptional follow-through, and does not require constant direction or supervision. Key Responsibilities Provide comprehensive administrative and project support to assigned Project Managers. Assist PMs with the day-to-day coordination of multiple active healthcare projects. Prepare and process quotes, specifications, sales documentation, project paperwork, and other supporting materials. Coordinate vendor quotes, drawings, specifications, proposals, bid requests, and related project documentation. Track outstanding information, deadlines, approvals, orders, and project-related action items. Proactively follow up on open items and communicate status updates to Project Managers. Maintain accurate and organized project records, files, spreadsheets, and documentation. Assist with data entry, reporting, order information, pricing, and other project-related administrative tasks. Help Project Managers prioritize and manage time-sensitive requests across multiple projects. Work with internal departments and outside vendors to obtain information needed by the Project Management team. Identify missing information, discrepancies, or potential issues and bring them to the Project Manager's attention. Provide additional support to the Project Management team as priorities and project needs change. What We're Looking For Success in this position requires more than basic administrative skills. We are looking for someone who is comfortable taking ownership of their workload and who thrives in a busy environment with multiple competing priorities.

The ideal candidate will have:

Exceptional attention to detail and a high level of accuracy. Strong time-management and prioritization skills. The ability to work independently and stay productive without constant supervision. A high degree of self-motivation, initiative, and follow-through. The ability to multitask effectively while keeping projects, deadlines, and details organized. Strong problem-solving skills and the ability to recognize what needs to be done next. Excellent written and verbal communication skills. A professional, dependable, and team-oriented approach. The ability to adapt quickly when priorities change. Strong Microsoft Office skills, particularly Excel and Word. Experience with NetSuites and Auto Quote is a plus. Experience reading or reviewing drawings, layouts, or CAD documents is a bonus. Previous experience in project coordination, project administration, sales support, healthcare equipment, or a similar fast-paced environment is preferred. The Right Person for This Role This position is ideal for someone who enjoys being the organizational backbone behind a busy Project Management team. You should be someone who naturally keeps track of details, follows through without being reminded, notices when something is missing, and takes pride in making the people you support more effective. Our Project Managers handle multiple projects, deadlines, vendors, and internal responsibilities simultaneously. The Project Manager Coordinator plays an important role in helping them stay organized, informed, and ahead of project requirements. Benefits Medical Dental options Vision options Paid vacation Paid holidays Employment is contingent upon successful completion of a background check and may be subject to random drug screening.

Benefit Eligibility:

Full-time employees only

Job Type:

Full-time Work Location:

On-site in Franklin, TN — this is not a remote position

Starting Salary:

$55,000

Pay:

From $55,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person