Why Work for the City of Balch Springs? The City of Balch Springs is a vibrant, inclusive, and sustainable community that thrives on its rich history, commitment to progress, and dedication to fostering a positive work environment. As a city, we focus on enhancing the quality of life for our residents, businesses, and visitors. We are a forward-thinking organization that embraces innovation and strives for excellence in every department. With our clear vision to inspire growth and community pride, the City of Balch Springs is an excellent place to build a rewarding career. Whether you're passionate about public safety, economic development, or community engagement, we offer diverse opportunities that allow you to make a meaningful impact. As an employee of the City of Balch Springs, you'll be part of a supportive team where professional development is encouraged, and collaboration is valued. We believe in providing employees with the tools and resources they need to succeed, ensuring a positive work-life balance and fostering a culture of respect, integrity, and open communication.

Employee Benefits & Compensation:

Competitive Salary:

We offer competitive pay based on qualifications and experience.

Comprehensive Benefits Package:

Includes medical, dental, and vision coverage for employees and their families.

Retirement Plans:

Access to a retirement savings plan to help you plan for the future.

Paid Leave:

Generous paid time off, including vacation, sick leave, and holidays.

Work-Life Balance:

We prioritize a balanced work-life environment, offering flexible scheduling when possible.

Professional Development:

Opportunities for training, certifications, and career advancement within the city.

Employee Recognition:

We value and celebrate the hard work and dedication of our employees. Our core values of integrity, respect, and transparency guide our everyday work, and we actively support our employees' professional growth. Join our team and help shape the future of a city that's committed to creating a thriving environment for all.

Job Summary:

The Business and Capital Coordinator provides professional project coordination and management support for projects within the Business and Capital Department, including capital improvement initiatives, infrastructure projects, economic development activities, and grant funded programs. Depending on the scope and complexity of the assignment, the position may independently coordinate assigned projects or workstreams from initiation through completion or provide project coordination support for larger initiatives led by department leadership or other project leads. Responsibilities include establishing and tracking schedules, milestones, budgets, contracts, vendor deliverables, financial activity, and required documentation. The Coordinator works directly with contractors, vendors, consultants, City departments, and other stakeholders to monitor progress, coordinate activities, resolve routine issues, and ensure assigned responsibilities remain on schedule. The position is expected to exercise independent judgment within assigned areas while appropriately identifying matters requiring leadership direction or escalation. Working collaboratively with the Finance Department and other City departments, the Coordinator performs financial tracking and reconciliation, monitors project expenditures, coordinates invoices and purchasing documentation, supports budget and grant administration, and maintains records necessary for financial and regulatory compliance.

Minimum Job Requirements:

Bachelor's degree in Business Administration, Public Administration, Finance, Urban Planning, Engineering, Project Management, or a related field One (1) years of progressively responsible experience involving direct project coordination or project management, including responsibility for tracking timelines, deliverables, vendors, contracts, budgets, expenditures, or other financial activity. A valid Texas driver's license. Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered. Qualified applicants should demonstrate direct responsibility for coordinating projects, programs, or significant project components; managing timelines and deliverables; facilitating cross functional collaboration; and supporting the operational and financial components of assigned activities. The department is seeking experience that demonstrates the ability to independently manage assigned responsibilities while also effectively supporting larger or more complex projects led by department leadership. Experience primarily limited to transactional processing, bookkeeping, payroll, data analysis, or general administrative support without broader project coordination responsibility may not provide the depth of experience desired for this position.

Essential Job Functions:

Independently coordinate assigned projects or project workstreams from initiation through completion and provide project coordination support for larger or more complex Capital Improvement Program (CIP), infrastructure, economic development, grant funded, and other Business and Capital initiatives led by department leadership or other project leads. Establish, maintain, and track project schedules, milestones, budgets, contracts, vendors, deliverables, financial activity, and project documentation; identify outstanding items or potential delays and coordinate appropriate follow-up. Coordinate directly with vendors, contractors, consultants, and external partners regarding project requirements, schedules, scopes of work, deliverables, invoices, documentation, performance expectations, and routine issue resolution. Track project and program financial activity, including budgets, expenditures, purchase orders, invoices, payments, reconciliations, and supporting documentation, and coordinate with Finance regarding discrepancies or required action. Compile and analyze project and financial information, conduct research, and prepare reports, presentations, status updates, and recommendations to support planning and leadership decision making. Research funding opportunities and support or coordinate grant activities, including applications, documentation, financial tracking, reporting, and compliance requirements. Facilitate communication and collaboration among City departments, vendors, contractors, consultants, and other stakeholders to ensure responsibilities, deadlines, and deliverables are understood and completed. Maintain organized and accurate project, contract, financial, grant, and vendor records in accordance with City requirements. Identify project or operational issues, research available information, and recommend solutions or next steps within the scope of assigned responsibilities. Identify and recommend improvements to project workflows, documentation, financial tracking, communication, and departmental processes. Perform other duties as assigned.

Physical Demands/Work Environment:

Work is performed primarily in a standard office environment with occasional visits to project sites, meetings, and community locations. Requires the ability to sit, stand, walk, and use standard office equipment, including computers and phones, for extended periods. May involve occasional lifting, carrying, or moving materials and documents up to 25 pounds. Work may require attendance at evening or weekend meetings, City Council sessions, or community events as assigned. Must be able to operate a motor vehicle to travel to project sites, meetings, and other locations as needed. E.E.O.C. The City of Balch Springs does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.