Project Coordinator

Alair Homes Green Bay We're hiring a Project Coordinator because we've grown to the point where project execution needs a true owner on the production coordination side. Active construction projects generate a constant flow of moving pieces — trade bids, material orders, schedules, change orders, and vendor coordination. Project Managers own the success of the project. This role exists to make sure the systems, details, and day-to-day coordination fully support that success. Not the person who shows up to put out fires. The person who builds and runs the systems so the fires don't start. What You'll Do Keep our project management system accurate, organized, and current — every day — and help hold the team accountable to keeping information up to date Drive the contract-to-job-start workflow so projects launch cleanly Support the trade bid and material quoting process by organizing, tracking, and following up on bids based on direction from the Project Manager Compile and organize bid information into clear comparisons and sign-off documentation for decision-making Track material orders through to confirmed jobsite delivery, supporting both Project Managers and Site Supervisors Coordinate vendor agreements, scopes, and documentation to ensure alignment with project needs Maintain and track vendor compliance requirements (insurance, contracts, documentation) Support Site Supervisors with specialty material orders and act as a consistent, reliable point of contact from the office Coordinate change order development alongside Project Managers Develop and run Weekly Job Health meeting agendas based on the needs of each project, and track key follow-ups and measurables Support the team in producing consistent weekly progress updates for trade partners Execute project-level warranty coordination and client invoicing Review daily time entries across the production team for accuracy Support pre-construction efforts, including feasibility tracking, sales recaps, and contract coordination How the Role Fits Project Managers own the success of the project — budget, client experience, and overall outcomes. Site Supervisors own field execution — quality, site progress, and day-to-day jobsite coordination. This role supports both by owning the systems, coordination, and flow of information that keep projects organized and moving forward. You are responsible for how the workflows — not the final project decisions. You'll report to our Integrator/General Manager for role clarity and development, and partner closely with Project Managers and Site Supervisors on day-to-day execution. What Success Looks Like Projects start cleanly and stay organized from day one Material orders and vendor coordination happen proactively, not reactively The team always knows where things stand without having to chase information Details don't fall through the cracks because the system catches them early Project Managers are freed up to focus on clients, budgets, and decisions Site Supervisors feel supported and can rely on consistent coordination from the office This Role Is Right for You If… You take real satisfaction in a well-run system You naturally create structure, not just follow it You think ahead and catch gaps before they become problems You like getting things fully complete — not just "good enough" You're comfortable supporting a team without needing to be the one in front This Role Is Probably Not Right for You If… You thrive on constant urgency and last-minute pivots You prefer client-facing project management over behind-the-scenes coordination You struggle with detail, follow-through, or organization "Process" feels restrictive instead of helpful What We're Looking For 2+ years in a coordination, project admin, or operations support role Construction experience preferred, or the ability to quickly learn and operate within a construction environment Strong organizational and systems-thinking skills Comfort working with numbers, budgets, and project data Working knowledge of project management software and

Microsoft Office Logistics Location:

Green Bay, WI (primarily office-based, occasional jobsite visits)

Status:

Full-time Pay:

50,000-67,000

Benefits:

Retirement plan, PTO About Us Alair Homes Green Bay is a residential construction firm backed by a national network, with a tight, accountable local team. We're growing — and that's why this role exists. Our team is strong at building. We're looking for someone who's just as strong at making sure the build runs cleanly from contract to closeout. To Apply If you've read this and thought, "this is exactly how I like to work," we'd like to hear from you. Please take time to include the word "foresight" somewhere in your resume.

Pay:

$50,000.00 - $67,000.00 per year

Benefits:

Paid time off Retirement plan Application Question(s): Tell us about a time something important was missed on a project, task, or deadline. What happened, and what did you personally do afterward to prevent it from happening again? You are managing multiple moving pieces, emails, and requests from different people at once. How do you personally stay organized and ensure important details do not get missed? What type of team environment helps you do your best work?

Work Location:

In person