Project Coordinator

Alair Homes Green Bay We're hiring a Project Coordinator because we've grown! We're looking for someone who can step in, take ownership, improve processes, and make the team stronger. In this role, you will own the systems, coordination, and project flow that keeps our construction projects organized from contract to closeout. This role is ideal for someone who naturally enjoys creating order, improving systems, takes pride in getting the details right, and keeping projects moving behind the scenes. Responsibilities Maintain accurate and organized project management systems Drive project startup workflows and ensure projects launch cleanly Organize, track, and follow up on trade bids and material quotes Compile bid comparisons and supporting documentation for project decisions Track material orders through confirmed delivery to jobsites Coordinate vendor agreements, insurance, and compliance documentation Support change orders, invoicing, and warranty coordination Build and manage Weekly Job Health meeting agendas and follow-ups Support Site Supervisors with specialty orders and office coordination Review production team time entries for accuracy Assist with pre-construction coordination and contract administration What We're Looking For 2+ years in project coordination, operations support, project administration, or similar roles Construction experience preferred Highly organized with exceptional follow-through Strong attention to detail and process consistency Able to manage multiple moving parts without losing track of priorities Naturally proactive notices gaps and solves problems early Comfortable working with project data, budgets, schedules, and systems Strong written communication and documentation skills Experience with Microsoft Office and project management software This Role Is Right for You If… You take real satisfaction in a well-run system You naturally create structure, not just follow it You think ahead and catch gaps before they become problems You like getting things fully complete, not just "good enough" You're comfortable supporting a team without needing to be the one in front This Role Is Probably Not Right for You If… You thrive on constant urgency and last-minute pivots You prefer client-facing project management over behind-the-scenes coordination You struggle with detail, follow-through, or organization "Process" feels restrictive instead of helpful What We're Looking For 2+ years in a coordination, project admin, or operations support role Construction experience preferred, or the ability to quickly learn and operate within a construction environment Strong organizational and systems-thinking skills Comfort working with numbers, budgets, and project data Working knowledge of project management software and

Microsoft Office Logistics Location:

Green Bay, WI (primarily office-based, occasional jobsite visits)

Status:

Full-time Pay:

50,000-67,000

Benefits:

Retirement plan, PTO About Us Alair Homes Green Bay is a residential construction firm backed by a national network, with a tight, accountable local team. We're growing and that's why this role exists. Our team is strong at building. We're looking for someone who's just as strong at making sure the build runs cleanly from contract to closeout. To Apply If you've read this and thought, "this is exactly how I like to work," we'd like to hear from you. Please take time to include the word "foresight" somewhere in your resume.

Pay:

$50,000.00 - $67,000.00 per year Application Question(s): Tell us about a time something important was missed on a project, task, or deadline. What happened, and what did you personally do afterward to prevent it from happening again? You are managing multiple moving pieces, emails, and requests from different people at once. How do you personally stay organized and ensure important details do not get missed? What type of team environment helps you do your best work?

Work Location:

In person