Project Coordinator LTE - 06/30/2028

Project Coordinator LTE

• 06/30/2028 Salary $25.69
• $28.55 Hourly Location Racine, WI Job Type Limited Term Job Number 26013 Division School of Manufacturing, Engineering, and Information Technology Opening Date 04/14/2026 Closing Date 4/26/2026 11:59 PM Central Description Benefits Questions SUMMARY Limited Term Opportunity
• Grant Funded Through 06/30/2028 The Project Coordinator provides day-to-day operational, administrative, and coordination support for a single, federally funded grant awarded by the U.

S. Department of Labor. This position is dedicated exclusively to the implementation of the approved grant and serves as the primary coordinator for project activities, schedules, documentation, communication, and reporting. Working under the direction of the Project Manager , the Project Coordinator supports implementation of approved grant activities, tracks progress toward deliverables, maintains required documentation, and facilitates collaboration among internal departments and external partners. This role relieves the Project Manager of routine administrative and coordination responsibilities, allowing the Project Manager to focus on strategic oversight, compliance, and final approvals. All project decisions, approvals, and fiscal authority remain with the Project Manager . This position reports to the Project Manager.

RESPONSIBILITIES

Project Coordination

• Department of Labor Grant (45%) Under the direction of the Project Manager, the Project Coordinator leads the day-to-day operational implementation of the approved grant project.

Primary responsibilities include:

Operational Oversight:

Coordinate day-to-day project activities to ensure strict alignment with the approved grant scope, work plan, and federal timelines.

Data & Compliance:

Partner with internal and external stakeholders to capture, track, analyze, and compile participant data and outcomes required for mandatory federal grant reporting. Coordinate with external consultants, evaluators, and Mathematica to support grant implementation, data retrieval, evaluation activities, and reporting requirements. Serve as the primary liaison between external stakeholders and the Project Manager to ensure clear communication, alignment of services, and adherence to compliance standards. Ensure the accuracy, integrity, and timely submission of all required federal and institutional reports in accordance with grant guidelines.

Grant Documentation:

Maintain comprehensive project records, including effort reports, progress updates, and technical deliverables, ensuring full compliance with Department of Labor requirements.

Performance Tracking:

Monitor project milestones; develop status updates and supporting materials to facilitate executive review by the Project Manager.

Financial Monitoring:

Track expenditures related to the College's grant allocation and prepare detailed expenditure summaries for Project Manager approval.

Cross-Functional Collaboration:

Serve as a liaison to internal departments to support the implementation of grant-funded credentials, certifications, and technical systems.

Risk Management:

Act as the primary point of contact for routine coordination, proactively identifying and escalating risks or decision points to the Project Manager. Project Manager Support (45%) The Project Coordinator provides high-level administrative and logistical support to the Project Manager to ensure seamless communication and stakeholder engagement:

Stakeholder Engagement:

Organize and facilitate meetings with fiscal leads, partner colleges, and external stakeholders; manage the preparation of agendas and formal documentation of outcomes.

Information Management:

Manage the project's Microsoft Teams environment and shared workspaces, ensuring all grant resources are organized, accessible, and current.

Curriculum & Marketing Liaison:

Facilitate communication between curriculum designers, faculty, and the Marketing department to ensure outreach materials and educational deliverables align with grant objectives.

Logistics Coordination:

Manage travel arrangements and professional development logistics for faculty and staff supported by grant funding.

Event Coordination:

Lead the logistical planning for community engagement events involving industry partners and external stakeholders.

Participant Support Services:

Administer the processes for the disbursement of emergency assistance funds and National Impact Study incentives to eligible grant participants. Additional Responsibilities (10%) Regularly review and optimize processes to eliminate redundancy and enhance overall efficiency. Perform other duties as assigned Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION

Required:

Associate or Bachelor's degree in Business Administration, Project Management, Education, Public Administration, or a related field. Minimum of two (2) years of experience providing administrative, coordination, or project support in an educational, workforce development, or grant-funded environment. Experience supporting projects with multiple stakeholders, timelines, and deliverables. Demonstrated ability to organize and maintain detailed documentation in compliance with established requirements. Proficiency with Microsoft Office applications, including Word, Excel, and Microsoft Teams Strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, administrators, and external partners. Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision. High attention to detail and strong organizational skills.

SUPPLEMENTAL INFORMATION DIVISION/LOCATION

School of Manufacturing, Engineering and Information Technology/Racine

COMP GRADE

26 FLSA

DESIGNATION

Non-Exempt

CONDITIONS OF EMPLOYMENT

Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available. Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff. Employment is contingent upon an acceptable background Flexibility is needed to accommodate day, evening and weekend student & business needs Guide Not Applicable Activity is not applicable to this occupation Occasionally Occupation required this activity up to 33% of the time (0

• 2.5+ hrs/day) Frequently Occupation required this activity from 33%
• 66%% of the time (2.5
• 5.5+ hrs/day) Continuously Occupation required this activity more than 66% of the time (5.5+ hrs/day) Physical Demands Frequency Lift/Carry Frequency Sitting Continuously 0
• 10 lbs Occasionally Standing Occasionally 11
• 20 lbs Occasionally Walking Not Applicable 21
• 50 lbs Not Applicable Reaching Overhead Not Applicable 51
• 100 lbs Not Applicable Reaching at or Below Shoulder Level Not Applicable Over 100 lbs Not Applicable Keyboarding Continuously Stooping Not Applicable Push / Pull Yes / No Crouching Not Applicable 12 lbs or less Occasionally Kneeling Not Applicable 13
• 25 lbs Not Applicable Crawling Not Applicable 26
• 40 lbs Not Applicable Climbing Ramps or Stairs Not Applicable 41
• 100 lbs Not Applicable Climbing Ladders, Ropes or Scaffolding Not Applicable Over 100 lbs Not Applicable Driving Not Applicable Traveling
• overnight stay(s) Not Applicable Hearing Requirement Yes / No Communicating Verbally Frequently One-on-one (in person)

Yes Far Visual Acuity:

clarity to see 20' or more Not Applicable Group or conference (in person)

Yes Near Visual Acuity:

clarity to see 20" or less

Continuously Telephone Yes Other Sounds Yes Working Conditions Frequency Noise Intensity Level Frequency Humidity:

non-weather related

Not Applicable Quiet Occasionally Extreme Cold:

non-weather related

Not Applicable Moderate Frequently Extreme Hot:

non-weather related

Not Applicable Loud Occasionally Working Outdoors Not Applicable Very Loud Not Applicable Wetness:

contact with water or other liquids Not Applicable Working Conditions Frequency Working Conditions Frequency Working in Close Proximity to Others Occasionally Working interruptions Frequently Open Work Space Continuously Stressful situations Occasionally Working in a confined space Continuously Exposure to offensive odors Not Applicable Exposure to a computer screen Continuously Required uniform supplied by department Not Applicable Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply. Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance @gtc.edu or call 262-564-3062 to request a hard copy of the report. Discover the Benefits of Joining Our Team We believe people thrive in environments where they feel supported—personally and professionally. That's why we offer a comprehensive benefits package designed to promote well-being, flexibility, and peace of mind. All benefits, with the exception of life insurance, are effective on your first day of employment, so you can feel secure from day one. To explore what we offer, including current plan pricing, please view our Benefits Booklet and Current Rates .

Revised:

April 2025 01 Do you possess a minimum of an Associate or Bachelor's degree in Business Administration, Project Management, Education, Public Administration, or a related field? Yes No 02 Do you possess a minimum of two (2) years of experience providing administrative, coordination, or project support in an educational, workforce development, or grant-funded environment? Yes No 03 Do you possess experience supporting projects with multiple stakeholders, timelines, and deliverables? Yes No 04 Do you possess demonstrated ability to organize and maintain detailed documentation in compliance with established requirements? Yes No 05 Do you possess proficiency with Microsoft Office applications, including Word, Excel, and Microsoft Teams? Yes No 06 Do you possess strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, administrators, and external partners? Yes No 07 Do you possess the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision? Yes No 08 Do you possess a high attention to detail and strong organizational skills? Yes No 09 For consideration of employment, Did you attach a copy of your transcripts and/or certifications to your application? (Application will not be considered without transcripts) Yes No Does not apply to my situation 10 I understand and acknowledge that Gateway does not provide relocation assistance for employment. If I am offered and accept a position with Gateway Technical College that requires me to relocate, I plan to incur those expenses myself. I will incur expenses of relocation or i will not need to relocate. I am no longer interested in the position 11 I understand that Gateway does not offer visa sponsorship and acknowledge that i do not now nor will I require sponsorship for employment in the future. I do not now nor will I in the future require visa sponsorship I currently require sponsorship for employment I will require visa sponsorship in the future. 12 Which of the following best applies to your employment status with Gateway Technical College? (check one) I am not now nor have I ever been an employee of Gateway Technical College. I am currently a permanent full time employee I am currently a permanent part time employee. I am currently a casual or student worker. I am currently an adjunct faculty employee. I am a current Limited Term employee. I was previously employed at Gateway Technical College in the past. 13 I understand that this position is grant funded and subject to end at the term of grant expiration. No promise of employment beyond the grant term will be made at this time. Yes No 14 For employment consideration

• Which one of the following best applies to you?

I am related either by blood or by marriage to a Board of Trustees Member. I am related either by blood or by marriage to a Current Gateway Employee. None of the above. Required Question Employer Gateway Technical College (WI) Address 3520 30th Avenue Kenosha, Wisconsin, 53144 Phone 262-564-3014 262.383.0912 Website http://www.gtc.edu/hr