Description

DIRECT HIRE OPPORTUNITY!

!! Robert Half is seeking an experienced Property Coordinator to provide administrative and operational support to a Property Manager overseeing a portfolio of commercial properties. This role is ideal for a highly organized professional with retail commercial real estate experience who enjoys working with tenants, vendors, and internal teams in a fast-paced environment. The Property Coordinator will play a key role in keeping property operations running smoothly, with responsibilities spanning vendor coordination, invoicing, tenant communication, maintenance, inspections, and administrative support. Key Responsibilities

+ Support the Property Manager with the day-to-day administration and management of a commercial property portfolio.

+ Coordinate vendor bids and assist with contracts related to repairs, maintenance, and capital improvement projects.

+ Review, code, and process vendor invoices, job-cost documentation, and expense reclassifications.

+ Coordinate vendor work orders and follow up to ensure projects and maintenance requests are completed on time.

+ Coordinate annual property inspections, including fire systems, alarm systems, backflows, and other required inspections.

+ Open and close utility accounts as needed.

+ Coordinate vacancy cleanouts and maintain vacancy profiles.

+ Assist with maintaining Emergency Response Plans, including current contact information for first responders, tenants, utilities, and other key contacts.

+ Assist the Property Manager with annual budget preparation and related administrative tasks.

+ Coordinate travel arrangements and process expense reports.

+ Monitor and respond to daily cases submitted through the customer service platform.

+ Maintain strong, professional relationships with tenants through timely and effective verbal and written communication.

+ Leverage technology and emerging tools, including AI, to identify opportunities to improve efficiency, communication, and property operations. Requirements Qualifications + 2+ years of experience in retail commercial real estate, property management, or a closely related environment.

+ At least 2 years of experience working in a fast-paced corporate setting.

+ Prior administrative or property operations experience.

+ Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Access.

+ Bachelor's degree or equivalent combination of education and relevant experience.

+ Excellent organizational skills and strong attention to detail.

+ Strong written and verbal communication skills with a customer-service mindset.

+ Ability to manage multiple priorities, meet deadlines, and work independently.

+ Comfortable working with tenants, vendors, and internal stakeholders.

+ Technology-forward mindset with curiosity about emerging technologies and AI, and an interest in finding innovative ways to improve processes and productivity. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .