Property Manager Assistant Haven Property Management Company - 2.0 Tracy, CA Job Details Part-time | Full-time $17.50 - $25.00 an hour 10 hours ago Qualifications Customer communication Property management tools Yardi Filing Expense reports Attention to detail Organizational skills Cash flow statement preparation Time management Full Job Description Property Management Assistant We are seeking a reliable, organized, and motivated Property Management Assistant to join our growing property management team. The ideal candidate will have prior property management or real estate experience, strong communication and organizational skills, and working knowledge of Yardi property management software . This position will assist with the day-to-day operations of our rental portfolio and serve as an important point of contact for tenants, prospective tenants, vendors, and property owners. Key Responsibilities Coordinate the onboarding of new tenants , including lease documentation, move-in requirements, deposits, keys, and tenant orientation Coordinate tenant move-outs and deboarding , including notices, move-out inspections, key collection, documentation, and security deposit processing Schedule and conduct property showings for prospective tenants Respond to rental inquiries and follow up with prospective applicants Assist with processing rental applications, screening documentation, and lease preparation Maintain accurate tenant and property records within Yardi Assist with lease renewals, notices, rent increases, and other tenant correspondence Monitor outstanding tenant documentation, balances, and compliance requirements Receive and coordinate maintenance requests with tenants, vendors, and property managers Follow up with vendors to ensure work orders and repairs are completed in a timely manner Assist with scheduling property inspections and documenting property conditions Communicate professionally with tenants regarding maintenance, lease requirements, payments, and property-related concerns Assist with marketing vacant rental properties, updating listings, and maintaining availability information Maintain organized digital files, leases, notices, invoices, inspection reports, and property documentation Assist the Property Manager with administrative duties, reports, owner communications, and daily portfolio management Help ensure properties and tenant files remain compliant with company policies and applicable landlord-tenant requirements Qualifications Previous property management, real estate, leasing, or related experience required Working knowledge and experience with Yardi systems required Strong written and verbal communication skills Excellent organizational and time-management skills Ability to manage multiple properties, deadlines, tenants, and tasks simultaneously Strong attention to detail and ability to maintain accurate records Professional and customer-service-oriented demeanor Comfortable communicating with tenants, owners, vendors, and prospective renters Proficient with email, Microsoft Office/Google Workspace, and general property management technology Ability to work independently while also collaborating with the property management team Reliable transportation and ability to travel locally for property showings and inspections Knowledge of Fair Housing regulations and general California landlord-tenant practices is highly preferred Bilingual English/Spanish is a plus Ideal Candidate We are looking for someone who is proactive, dependable, detail-oriented, and solution-focused . This person should be comfortable working in a fast-paced environment, following up consistently, communicating professionally, and taking ownership of assigned responsibilities. The right candidate understands that successful property management requires excellent communication, documentation, follow-through, and customer service.

Position Property Management Assistant Experience:

Property management experience preferred/required

Yardi Experience:

Required Schedule:

Part Time with potential to become

Full Time Location:

Tracy, CA ( But we manage properties in surrounding areas)

Compensation:

Based on Experience To apply, please submit your resume along with a brief description of your previous property management experience and your level of experience using Yardi.

Pay:

$17.50 - $25.00 per hour

Work Location:

In person