Job Summary:

We are seeking a detail-oriented Property Administrator to support the day-to-day administrative operations of our client's property management team. This role is responsible for maintaining tenant records, coordinating vendor services, processing invoices, assisting with lease documentation, and providing excellent customer service to tenants, clients, and internal stakeholders.

Key Responsibilities:

Provide administrative support for commercial or residential property operationsMaintain tenant files, lease documents, and property recordsAssist with rent collections, invoice processing, and budget trackingCoordinate maintenance requests and communicate with vendors and contractorsPrepare correspondence, reports, and property-related documentationSupport move-in and move-out processes, including tenant communicationsMonitor contract and insurance documentation for vendorsAnswer phones, respond to tenant inquiries, and resolve routine issues promptlySchedule meetings, inspections, and property visits as neededEnsure records are accurate and compliant with company policies and procedures

Qualifications:

2+ years of administrative experience, preferably in property management, real estate, or a related fieldProficiency in Microsoft Office Suite, especially Word, Excel, and OutlookExperience with property management software is a plusStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentCustomer service mindset with strong problem-solving abilities

Preferred Skills:

Knowledge of lease administration and property operationsExperience working with vendors, tenants, and service requestsBasic accounting or accounts payable experienceAbility to handle confidential information professionally