Overview We are seeking a polished, highly organized, and service-oriented Administrative Assistant to support the Property Manager of an upscale luxury high-rise condominium in Highland Beach, Florida. This position is ideal for a professional who enjoys working with residents, board members, contractors, and vendors while helping maintain the high standards expected in a premier residential community. As the first point of contact for residents and visitors, you will play an important role in creating a welcoming, professional office environment while providing administrative support, coordinating daily office operations, maintaining confidential records, and assisting with condominium sales, resident services, and regulatory compliance. Responsibilities Welcome residents, guests, contractors, real estate professionals, and vendors with professionalism and exceptional customer service. Answer and direct multi-line telephone calls, screening calls, emails, and resident inquiries promptly and courteously. Provide administrative support to the Property Manager in the daily operation of an upscale boutique luxury condominium community. Prepare correspondence, notices, meeting materials, reports, and owner communications. Maintain organized electronic and paper filing systems, resident records, contracts, invoices, and official association documents. Assist with processing condominium sales and lease applications, including background screening, document preparation, closing coordination, and maintaining required records. Assist with updating records and documents required under Florida condominium regulations and Department of Business and Professional Regulation (DBPR) requirements. Coordinate appointments with contractors, vendors, inspectors, and service providers. Process invoices, maintain purchase records, and assist with Association accounting service provider. Monitor office supplies and assist in maintaining an efficient, organized office environment. Perform notary services for Association and residence documents as needed. Handle confidential information with discretion, professionalism, and sound judgment. Perform other administrative duties as assigned by the Property Manager. Qualifications Minimum of 3 years of administrative or office experience; condominium, HOA, property management, or real estate experience preferred. Excellent written and verbal communication skills with a professional, polished demeanor. Strong customer service skills and the ability to interact diplomatically with residents, Board members, contractors, and vendors. Advanced proficiency in Microsoft Word, Excel, Outlook, and general computer applications. Exceptional organizational skills with strong attention to detail and accuracy. Ability to prioritize multiple tasks and work independently in a fast-paced office. Ability to maintain strict confidentiality and exercise good judgment. Florida Notary Public certification preferred or willingness to obtain certification. Professional appearance and dependable work ethic. What We Offer Permanent part-time position (25 hours per week) 9 - 2:30, Lunch 30 min. Monday through Friday daytime schedule 10 personal days and holiday bonus Professional, friendly work environment Opportunity to become an integral part of a respected luxury coastal condominium community If you take pride in providing exceptional administrative support, enjoy working with people, and appreciate a professional environment where attention to detail matters, we encourage you to apply. Overview Join our dynamic team as an Administrative Assistant for Condominium management, where your organizational skills and proactive attitude will keep our operations running smoothly. In this vital role, you will serve as the first point of contact for residents, vendors, and visitors, ensuring seamless communication and efficient administrative support. Your expertise in office management and customer service will contribute to creating a welcoming environment while maintaining confidentiality and accuracy in all tasks. This paid position offers an exciting opportunity to develop your skills in a fast-paced, professional setting dedicated to excellence. Responsibilities Greet residents, visitors, and vendors at the front desk with professionalism and friendly demeanor Manage multi-line phone systems, directing calls efficiently and courteously Handle data entry tasks accurately using Microsoft Office applications and QuickBooks for bookkeeping purposes Maintain organized filing systems for resident records, invoices, and correspondence Support office management activities including scheduling appointments, coordinating meetings, and managing calendars Assist with billing, rent collection, and financial record keeping using bookkeeping software Provide exceptional customer service by addressing inquiries promptly and professionally while handling confidential information discreetly Requirements Proven office experience with strong clerical skills and familiarity with office management procedures Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks Experience with QuickBooks or similar accounting software preferred for bookkeeping duties Excellent organizational skills with keen attention to detail for data entry, proofreading, and filing tasks Strong communication skills in both English and bilingual capacity to serve diverse residents effectively Ability to handle multi-line phone systems with proper phone etiquette and professional customer support skills Demonstrated ability to manage time efficiently and prioritize tasks in a fast-paced environment Previous personal assistant or administrative experience is advantageous for supporting various operational needs This role is perfect for motivated individuals eager to contribute to a well-organized condominium community while honing their administrative expertise. We value proactive team players who thrive on delivering exceptional service and maintaining high standards of confidentiality. Join us today to be part of a vibrant environment where your skills make a real difference!

Pay:

$22.00 - $25.00 per hour

Work Location:

In person