Community Manager

Job Description Help for Job Description. Opens a new window. Community Manager Requirements

• Minimum 2 - 5 years previous experience with residential property management
• Knowledge of Multi-Family Operating Systems, multiple PC software packages such as Microsoft Office and familiarity with Internet & Windows
• O rganizational, communication (written/oral), and interpersonal skills
• M anage changing priorities, meet deadlines, work independently, and follow through on assignments with little direction
• C onflict resolution and customer service skills for interaction with residents, vendors, and co-workers
• V alid driver's license, auto insurance, and access to transportation
• Available a minimum of 40 hours per week.

Must be available evenings, nights, and weekends for staffing needs and emergencies Summary The Community Manager, under the direction of the Regional Manager, will conduct all business in accordance with the company handbook, standard operating procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to the multifamily industry. The Community Manager is responsible for providing customer service and coordinating all aspects of apartment community operations. The Community Manager supervises entire on-site staff

RESPONSIBILIES

Financial

• Maintain accurate records of all community transactions and submit on a timely basis any requested reports.
• Assist Regional Manager with annual budgets and income projections in a timely and accurate manner.
• Maintain budgeted guidelines throughout the year, looking for areas to increase revenue and decrease expenses.
• Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner.
• Oversee evictions, utility cut-offs, and manage collections for delinquency.
• Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance.
• Ensure that purchase orders and invoices are accurately processed in operating system each week.

Marketing / Leasing

• Ensure community is meeting or exceeding its budgeted occupancy goal.
• Maintain awareness of local market conditions and trends via shopping competitors, trade publications and professional organizations. Implement ideas for marketing community and improving resident satisfaction.
• Ensure market surveys are completed regularly and suggest changes to the Regional Manager to community's rents, fees, and policies to stay competitive.
• Confirm that leasing staff techniques are effective in closing new applications.
• Ensure all prospective residents are welcomed to the community and given a community tour. Also, that all incoming phone calls from prospective residents are handled and proper guest card information is entered in operating system.
• Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up- to-date and proper information when requested by others.
• Review and approve all applicants; confirm qualification and audit information in operating system. Administrative
• Audit and sign all lease documents, confirm file matches operating system.
• Ensure that lease files are complete, and that completion of leases is being executed and maintained properly.
• Document conversations and activity dealing with prospective residents and residents in lease file and operating system.
• Responsible for office opening on schedule and condition of office and model apartments.
• Attend corporate scheduled meetings.
• Maintains records on all aspects of management activity on a daily, weekly, and monthly basis. Submits required reports to corporate office on time based on request. Maintenance
• Physically walk and inspect community on a regular basis and verify condition of vacant apartments.
• Develop an understanding of maintenance and repair of key systems, including HVAC, appliances, plumbing, electrical, structural and roofs, such that Community Manager can offer guidance on quality and efficiency of such work.
• Update availability each day. Coordinate with service team to ensure timely turn of apartments after move-out. Resident Relations
• Manage resident concerns and requests in a timely basis to ensure resident satisfaction with management.
• Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.).
• Ensure distribution of all company or community-issued notices (i.e., bad weather, emergency, etc.).
• Submit Lease Renewals to Regional Manager for approval with suggested rent and fee changes. Ensure delivery of approved renewals to residents according to company policy.
• Review all notice-to-vacates to determine the cause of move-out and if resident can be helped Benefits
• Medical benefits include health insurance, dental insurance, and vision insurance paid by the company
• Basic Life Insurance, Short-Term, and Long-Term Disability Plan paid by the company
• 401K availability with company match
• Personal Time Off (PTO), and paid holidays

EOE / DF W P

Ela nd is is an e qu al o pp o rtu n i t y e m p l o y e r . A l l q u al i fied ap p lica n ts wi l l r e ce i v e c o n si d erat i o n f o r e m p l o y m ent w it h o u t r e g ard t o r a ce, reli g i o n , c o l o r , nati o n al o ri g i n , s e x , a g e, g enetic i n f o r m at i o n , stat u s as a p r o t e c t e d v e t e r an o r s tat u s as a qu al i fied i nd ivid u al with a disa b ili t y , o r any o ther ch a racteri s tic p r o t e ct e d b y a pp li c a b le Federal, S tate o r L o cal law. AI Translation Assistant Opens in new window