Job Overview We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of a small residential building firm. This pivotal role requires a proactive individual who can manage administrative functions, coordinate trade and vendor relationships, supervise team activities, and ensure smooth office workflows. The ideal candidate will bring a blend of office experience, strong communication skills, and technical proficiency to support our team's success and uphold our commitment to exceptional client service. This position offers an exciting opportunity to contribute to a growing company dedicated to quality residential construction and community development. Responsibilities Manage all administrative tasks including filing, calendar management, and maintaining confidential information with integrity. Oversee vendor management by coordinating service providers, negotiating contracts, and ensuring timely delivery of supplies and services. Supervise office staff, providing training and development opportunities to foster a motivated and efficient team environment. Handle bookkeeping, payroll processing, budgeting, and financial recordkeeping using accounting software such as QuickBooks or other relevant financial tools. Coordinate project schedules, meetings, and events related to residential building projects to ensure deadlines are met. Maintain excellent customer service by communicating effectively with clients, contractors, vendors, and internal teams via phone, email, and in person. Support human resources functions including onboarding new employees, managing employee records, and ensuring compliance with employment policies. Utilize Microsoft Office Suite (Word, Excel, Outlook) to prepare reports, spreadsheets, and presentations that support project management and office operations. Manage office supplies inventory and ensure the office environment remains organized and professional at all times. Skills Proven experience in office management within a construction or residential building environment. Strong supervisory skills with the ability to lead and motivate a small team effectively. Proficiency in QuickBooks or similar accounting software for bookkeeping and payroll processing. Excellent organizational skills with the ability to manage multiple schedules simultaneously. Experience with vendor management, contract negotiations, and maintaining professional relationships. Knowledge of human resources practices including onboarding, training & development, and employee relations. Skilled in handling confidential information with discretion and professionalism. Exceptional communication skills—both verbal and written—to facilitate clear client interactions and team collaboration. Technical proficiency in Microsoft Office applications; familiarity with spreadsheets for budgeting and financial analysis is essential. Ability to prioritize tasks efficiently while maintaining attention to detail in a fast-paced environment. Experience in event planning or coordinating meetings is a plus but not required. We don't just build homes...we create legacies. We value energetic professionals who thrive on organization, teamwork, and delivering outstanding results. This role is an excellent fit for someone eager to grow their career in office management within the residential construction industry while making a tangible impact on our projects and clients alike.

Pay:

$28.00 - $35.00 per hour

Benefits:

401(k) Retirement plan

Work Location:

In person