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Robert Half
Assistant Property Manager
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Job Description
We are looking for an Assistant Property Manager to support the daily administration and smooth operation of residential, commercial, or mixed-use properties. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing tenant service, property coordination, and administrative responsibilities in a fast-paced environment. The person in this role will partner closely with the Property Manager to help maintain occupancy records, oversee service follow-up, and contribute to an organized and responsive property management operation.
Responsibilities:
- Support daily property operations by serving as a point of contact for tenants and addressing routine questions and service needs.
- Assist with lease-related activities, including preparing documentation for renewals, move-ins, and move-outs.
- Coordinate maintenance requests with vendors and residents, and confirm work is completed in a timely manner.
- Monitor rent payments, help track outstanding balances, and keep financial and occupancy information up to date.
- Maintain organized tenant files, prepare routine property reports, and update information within property management systems such as Yardi.
- Participate in property walkthroughs to identify issues, document observations, and support compliance with company standards and local requirements.
- Handle resident and tenant concerns professionally, helping resolve matters promptly and escalating when needed.
- Provide administrative support for budgeting tasks, invoice review, and other office functions related to property operations.
- Experience supporting property management operations within residential, commercial, or mixed-use environments.
- Working knowledge of leasing processes, including renewals, move-in coordination, and move-out procedures.
- Familiarity with rent collection practices, tenant records management, and occupancy tracking.
- Ability to use property management software effectively, including experience with Yardi.
- Strong communication skills with the ability to interact professionally with tenants, vendors, and internal teams.
- Organized approach to handling multiple priorities, documentation, and follow-up tasks.
- Understanding of maintenance coordination and general property administration responsibilities.