Deputy Director of Social Services (Social Services Agency Programs)

DEFINITION

Under executive direction, the Deputy Director plans, organizes, and directs multiple programs of a social service agency through subordinate managers; acts in the director's absence; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

The Deputy Director classification is responsible for all, or substantially all, public assistance programs in a social service agency where the organizational structure requires two or more subordinate levels of supervision. Some positions may also have responsibility for administrative services. The Deputy Director class differs from the next lower class of Program Manager II in that the latter is responsible for one major program in a social services department, not multiple major programs, as is the Deputy Director.

REPORTS TO

Incumbents in the Deputy Director classification receive direction from the Department Director.

CLASSIFICATIONS SUPERVISED

The Deputy Director manages and supervises the work of subordinate managers and supervisors. The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed. Provides management and supervision of all, or a majority of, eligibility, employment, and/or social service programs. Develops and reviews departmental policies and procedures. Coordinates the operation of central and district offices to promote maximum efficiency. Confers with the county director of social services, supervisory, and administrative personnel regarding policies, procedures, personnel matters, staff development, fiscal, and other matters. Assigns and reviews work. Reviews and responds to correspondence. Conducts staff meetings. Completes employee performance evaluation. Prepares budget information and represents the department at various meetings. Acts for the director in all matters to which assigned. May have additional responsibilities for administrative service units.

Knowledge of:

Federal, state and local social services programs and supporting legislation. Principles and practices of supervision and personnel management. Budget preparation and fiscal management and the needs of a large agency in these areas. The principles of public funding. Employee development goals and practices. Public relations methods. Community needs and resources.

Ability to:

Plan, organize, and direct the work of a large staff. Analyze situations accurately and adopt an effective course of action. Maintain effective internal communications within the department. Make oral and written presentations clearly and concisely. Enlist the cooperation of, and work effectively with, community organizations, governmental agencies, and others. Maintain a good working relationship with the county board of supervisors. Establish goals and objectives and follow through on their attainment.

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of audio-visual equipment; use of office equipment including computers, telephones, calculators, copiers, and

FAX. TYPICAL WORKING CONDITIONS

Work is performed in an office environment; contact with staff and the public. Any combination of training which would likely provide the required knowledge and experience is qualifying. A typical way to obtain the required knowledge and abilities would be: Education A Bachelor's Degree (additional qualifying experience may be substituted for the required education on a year-for-year basis): OR Experience One (1) year of full-time experience performing duties comparable to a Program Manager II; OR Two (2) years of full-time experience performing duties comparable to a Program Manager I; AND Four (4) years of full-time experience above the trainee level in social service, eligibility, or administration of staff services work in areas such as accounting, auditing, budgeting, administrative analysis, or personnel, including two years in a full-time supervisory position.