PLEASE TAKE NOTICE

: The Town Board of the Town of New Baltimore is seeking persons interested in being appointed to the position of, Building, Planning and Zoning (BPZ) Clerk.

REPORTS TO

Town Supervisor, Building Department Code Enforcement officers (BD); Planning Board (PB) and Zoning Board of Appeals (ZBA) Chairpersons.

RATE OF PAY

Full-time and salaried at a rate of $21.08/hour

HOW TO APPLY

: A letter of intent for the position and a resume must be delivered by close of business, Wednesday, September 30, 2026 to: Denise Taber, Town Supervisor New Baltimore Town Hall, 3809 County Route 51, Hannacroix, NY 12087 Or email to : dtaber@townofnewbaltimore.gov by close of business, September 30, 2026 QUALIFICATIONS - equivalent combinations of education and experience may be considered :

Required:

two (2) years of administrative or clerical experience;

Preferred:

municipal government experience.

Required:

High school diploma or GED;

Preferred :

Associate degree in public administration, business administration, or a related field.

ESSENTIAL DUTIES AND RESPONSIBILITIES

All qualified applicants will be considered and interviewed for the position Administrative Support

• Process incoming correspondence and maintain official BD, PB and ZBA records and files according to records retention requirements
• Coordinate meeting schedules, public hearings, and site visits.
• Required attendance and support for evening PB and ZBA board meetings and public hearings.
• Prepare/distribute meeting agendas/resolutions, supporting documentation.
• Record, transcribe, maintain and accurate[1] meeting minutes; post on Town website; submit for inclusion in monthly Town Board Work Meeting Agenda Application Processing
• Receive/review development applications for completeness.
• Maintain tracking systems for applications, approvals, conditions, and deadlines
• Coordinate application review with municipal departments, consultants, and agencies
• Assist applicants with procedural requirements and submission schedules. Public Notices and Legal Compliance
• Prepare/distribute legal notices related to applications and public hearings in accordance with state and local regulations.
• Maintain proof of publication and mailing records.
• Assist in meeting Open Meetings Law (OML) and Freedom of Information Law (FOIL) requirements. Recordkeeping and Document Management
• Maintain permanent files of applications, resolutions, maps, plans, and meeting minutes.
• Update databases and electronic records systems.
• Archive documents according to municipal retention schedules.
• Assist with preparation of annual reports and statistical information Public and Interdepartmental Relations
• Respond to public inquiries of BD, PB and ZBA procedures, meeting schedules, and application status, while ensuring compliance with confidentiality and disclosure requirements.
• Serve as a liaison between PB, ZBA members, applicants, consultants, attorneys, engineers, and town staff. Financial and Administrative Tasks
• Process application fees and maintain related records, as assigned.
• Prepare purchase requests, invoices, and reimbursement documentation when applicable.
• Assist with budget-related administrative functions. Knowledge, Skills, and Abilities
• Excellent written and verbal communication skills; able to express ideas clearly and concisely
• Knowledge of office administration, record-keeping practices and equipment.
• Ability to maintain accurate records and prepare detailed reports.
• Ability to understand and follow municipal procedures and regulations.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite, email systems, document management systems, and virtual meeting platforms.
• Ability to interact professionally with elected officials, board members, staff, applicants, and the public.
• Ability to interpret and explain technical problems and regulations to staff and others conducting BD, PB and ZBA projects
• Ability to conduct independent investigations, analysis, and research related to land use and zoning;

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person