At Gemsa Enterprises, importing fresh Extra Virgin Olive Oil from quality groves around the world is where our journey begins. In 1993 Gemsa Oils set out to fill the void in commercial kitchens throughout the Southern California market by supplying quality olive oils. Today, our products list has broadened to focus on NGMO Project Verified, USDA Organic, and OU Kosher edible oils which have helped leveraged Gemsa Oils to one of the most highly regarded companies in its industry. Gemsa is looking for a Purchasing Associate to support efficient and accurate purchasing operations through the creation and approval of detailed purchase orders, coordination with suppliers and warehouse personnel, verification of receipts and supporting documentation, resolution of pricing and invoice discrepancies with Accounts Payable, and timely maintenance of purchasing records and ERP system data.

KEY RESULTS&TASKS A.

Purchase Order Creation:

• Create detailed purchase orders for inventory items
• Verify item descriptions, quantities, unit pricing, delivery dates, freight terms, and supplier information
• Obtain required approval before issuing purchase orders
• Work with warehouse managers to create detailed purchase orders for capital expenditures
• Ensure capital expenditure orders include appropriate descriptions, CapEx numbers, accounting codes, approvals and support documentation B.

Supplier Coordination:

• Request and review supplier quotes and pricing
• Communicate with suppliers regarding pricing, lead times, availability, delivery dates and order requirements
• Send/review detailed approved purchase orders to supplier
• Follow up on delayed orders, backorders, and order changes C.

Purchase Order Receipt Process:

• 3 Way Match - Collaborate with receiving department to verify received quantities, packing, slips, receiving documents, and purchase orders
• Document partial receipt, damaged goods, shortages, and overages
• Work with Accounts Payable to resolve invoice discrepancies
• Research and correct differences in pricing, quantities, freight, or purchase order information
• Maintain organized electronic and/or paper records
• Update ERP system information accurately and promptly Education, licenses, & certification

Required:

Minimum of 5 years of experience in same or similar positions in the Manufacturing, or Food Distribution industry

Required:

High School Diploma or GED Equivalent

Ideal:

Bachelor's or Master's College Degree in Business Administration or related field essential qualifications

Required:

At least eighteen (18) years of age.

Required:

Reliable and punctual attendance.

Required:

Excellent time-management skills; prioritizing and completing assigned job tasks effectively.

Ideal:

Bi-lingual oral, speech, and writing skills in English and Spanish or other language is an asset in this position

Required:

Excellent interpersonal and customer service skills

Required:

Computer Experience:

proficient Microsoft Office programs, Outlook, Excel and

PLEX ERP

Required:

Excellent verbal and written communication skills; ability to convey message clearly and compose correspondence with correct and proper grammar.

Required:

Strong presentation skills; convey messages clearly and confidently; persuade and effect change positively.

Required:

Capable of working effectively independently with minimal supervision

Ideal:

Strong analytical skills.

Required:

High attention to detail and accuracy

Required:

Strong organizational skills

Required:

Ability to prioritize effectively and efficiently meet deadlines and produce work in a timely manner.

Required:

Ability to elicit and accept constructive feedback.

Pay:

$26.00 - $29.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Commuter assistance Dental insurance Disability insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Referral program Vision insurance

Experience:

Similar:

5 years (Required)

Work Location:

In person