Purchasing Assistant Hallmark Floors - 1.0 Ontario, CA Job Details Full-time 20 hours ago Benefits Health insurance Dental insurance Paid time off 401(k) matching Qualifications Interpersonal skills English Attention to detail Cost accounting Manufacturing Full Job Description Purchasing Assistant - Ontario, CA Hallmark Floors is seeking a driven and detail-oriented Purchasing Assistant to join our growing team in Ontario, California. This is an exciting opportunity to play a key role in our global supply chain, working directly with international manufacturing partners and collaborating across multiple departments to keep operations running efficiently. As a member of the Operations team, you will support purchasing, inventory management, import logistics, and cross-functional business initiatives. You will help coordinate the movement of products from overseas factories to our customers while working closely with Purchasing, Accounting, Customer Service, Sales, and Warehouse teams. This role offers broad exposure to all aspects of the business and is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is looking to build a career in supply chain, purchasing, or operations. Because this position involves daily communication with overseas suppliers, fluency in both Mandarin Chinese and English is strongly preferred. Key Responsibilities Monitor inventory levels and assist with inventory planning to support purchasing decisions Track order status daily using NetSuite and Excel Communicate with overseas factories to ensure timely production and delivery Coordinate with customs brokers and freight forwarders Assist with customs documentation, duties, and import compliance to ensure timely clearance of shipments Assist with quality control processes by reviewing product specifications, coordinating with suppliers on quality-related issues, and helping ensure products meet company standards Track and follow up on quality claims, product issues, and corrective actions with all products Maintain accurate records, reports, and documentation to support operational efficiency Provide operational support across Purchasing, Logistics, Inventory Management, Quality Control, and other business functions as needed. Qualifications Fluent in Mandarin Chinese and English, with strong verbal and written communication skills Highly organized with the ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong sense of urgency, accountability, and customer service Detail-oriented, analytical, and committed to accuracy Self-motivated team player with strong problem-solving skills Proficient in Microsoft Excel and other Microsoft Office applications Experience in purchasing, importing, logistics, supply chain, or manufacturing operations preferred Experience with NetSuite or other ERP systems preferred

Job Type:

Full-time Benefits:

401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person