Purchasing Assistant

We are seeking a detail‑oriented and highly organized Purchasing Assistant to support our procurement operations and ensure the efficient flow of materials, supplies, and vendor information. In this role, you will assist with purchase order creation, vendor communication, pricing analysis, and inventory coordination. The ideal Purchasing Assistant brings strong analytical capabilities and advanced Excel skills, including proficiency with functions such as VLOOKUP/XLOOKUP, pivot tables, data validation, and complex spreadsheet reporting. This position is well‑suited for someone who thrives in a fast‑paced environment, enjoys working with data, and can contribute to process improvements through accurate and efficient procurement support.

Primary Responsibilities

• Perform accounting research
• Review and verify supplier invoices
• Collaborate with accounting to reconcile purchase orders, receipts, and invoices
• Ensure internal controls align with company procedures
• Monitor inventory levels and coordinate with internal teams
• Support vendor management activities
• Follow up on outstanding orders and resolve disputes
• Assist with accounts receivable and billbacks
• Generate reports on purchasing activity, cost savings, and vendor performance
• Implement new systems and technologies
• Assist with special projects as needed