Purchasing Assistant - Receiving

Position Details Lakeland Regional Health is a leading medical center located in Central Florida. With a legacy spanning over a century, we have been dedicated to serving our community with excellence in healthcare. As the only designated Level 1 Trauma Center for Polk, Highlands, and Hardee counties, and the second busiest Emergency Department in the US, we are committed to providing high-quality care to our diverse patient population. Our facility is licensed for 910 beds and handles over 200,000 emergency room visits annually, along with 49,000 inpatient admissions, 21,000 surgical cases, 4,000 births, and 101,000 outpatient visits. Active - Benefit Eligible and Accrues Time Off Work Hours per

Biweekly Pay Period:

80.00

Shift :

Monday -

Friday Location :

1324

Lakeland Hills Blvd Lakeland, FL Pay Rate :

Min $16.44 Mid $18.91 Position Summary Responsible for the daily activities within the supply procurement process, including the procurement of stock and non-stock supplies and receipt of goods. Communicates with vendors and internal hospital employees, assisting in the maintenance of preferred inventory levels. Works researching/resolving Accounts Payable inquiries and receipt discrepancies. Must identify opportunities for and contribute to the improvement of quality, safety and cost, as well as, patient, customer and employee satisfaction. Position Responsibilities People At The Heart Of All We Do Fosters an inclusive and engaged environment through teamwork and collaboration. Ensures patients and families have the best possible experiences across the continuum of care. Communicates appropriately with patients, families, team members, and our community in a manner that treasures all people as uniquely created. Safety And Performance Improvement Behaves in a mindful manner focused on self, patient, visitor, and team safety. Demonstrates accountability and commitment to quality work. Participates actively in process improvement and adoption of standard work. Stewardship Demonstrates responsible use of LRH's resources including people, finances, equipment and facilities. Knows and adheres to organizational and department policies and procedures.

Standard Work Duties:

Purchasing Assistant Actively participates in team development, achieving dashboards, and in accomplishing department goals and objectives. Ensures supplies are properly received, entered into Materials Management Information system. Scans all packing lists and uploads for future documentation. Processes vendor returns with proper RMA documentation and notes for follow-up. Assists in the shipment of outbound merchandise as needed. Reports and documents any shortages or unit of measure discrepancies. Communicates any variances to buyers and provides documentation of product variances along with comments in INFOR for reference. Performs physical inventory counts at designated areas assigned daily. Assists in maintaining inventory levels and resolves discrepancies related to procurement issues. Stocks product in designated bin locations. Provide follow-up status on back-ordered items to requesting coordinators/department staff. Assist staff in locating product. Works Invoice not Received Report (INR) routinely to resolve receipt problems related to invoice payments. Perform routine clerical duties such as filing, and answering the departmental phone calls concerning inquiries on order status of product. Provides coverages for materials handlers on as needs basis . Demonstrates knowledge of all equipment and systems/technology necessary to complete duties and responsibilities. Assumes responsibility and accountability for acquiring information that is essential to the successful performance of duties and responsibilities. Assumes accountability for personal and professional growth and development of one's own potential, including participation in activities that promote patient care and safety.

Competencies & Skills Essential:

Time management and organizational skills. Demonstration of effective problem solving, decision-making, interpersonal and team working skills. Demonstration of effective verbal and written communication.

Nonessential:

Knowledge of Medical Terminology preferred.

Qualifications & Experience Essential:

High School or Equivalent Nonessential:

Associate Degree Nonessential:

Data Base Administration Other information:

Experience Essential:

Two to three years of previous hospital Purchasing Assistant/Materials experience required.