Purchasing Assistant

Description We are looking for a detail-oriented Purchasing Assistant to join our growing team in Sarasota, Florida. This Contract to permanent position offers an opportunity to support essential purchasing operations while gaining valuable experience in vendor coordination and project documentation. The role is ideal for someone who is organized, proactive, and eager to contribute to the success of construction and procurement projects.

Responsibilities:

• Request and update vendor pricing to ensure accurate and current information is available.
• Maintain and organize project vendor lists and product feature records.
• Communicate pricing updates and design modifications to relevant teams effectively.
• Ensure project plans are up-to-date and accessible to stakeholders.
• Prepare comprehensive product binders and documentation for new construction projects.
• Process purchase orders, change orders, and notices to proceed promptly and accurately.
• Manage vendor paperwork and contract files, keeping them organized and complete.
• Investigate and resolve discrepancies in invoices or purchase orders efficiently.
• Assist in the preparation of bid packages for upcoming projects.
• Support office organization by maintaining accurate project documentation and records. Requirements
• Exceptional organizational skills and attention to detail.
• Experience in coordinating with vendors and managing related paperwork.
• Familiarity with purchase orders, vendor coordination, or construction/purchasing support is preferred.
• Ability to handle multiple tasks while ensuring documentation accuracy.
• Strong communication skills to collaborate effectively with various teams.
• Proficiency in purchasing functions and activities.
• Capability to resolve discrepancies in purchase orders or invoices.
• Knowledge of merchant services or purchasing department operations is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .