Purchasing Assistant

We are looking for a detail-oriented Purchasing Assistant to join our growing team in Sarasota, Florida. This Contract to permanent position offers an opportunity to support essential purchasing operations while gaining valuable experience in vendor coordination and project documentation. The role is ideal for someone who is organized, proactive, and eager to contribute to the success of construction and procurement projects.

Responsibilities:

• Request and update vendor pricing to ensure accurate and current information is available.
• Maintain and organize project vendor lists and product feature records.
• Communicate pricing updates and design modifications to relevant teams effectively.
• Ensure project plans are up-to-date and accessible to stakeholders.
• Prepare comprehensive product binders and documentation for new construction projects.
• Process purchase orders, change orders, and notices to proceed promptly and accurately.
• Manage vendor paperwork and contract files, keeping them organized and complete.
• Investigate and resolve discrepancies in invoices or purchase orders efficiently.
• Assist in the preparation of bid packages for upcoming projects.
• Support office organization by maintaining accurate project documentation and records.